administrative secretary

Randstad is seeking experienced Adminstrative or Executive Assistants who are ready to for a new opportunity in a fast paced environment that is all about efficiency. In this role, you'll be managing the calendar and adminstrative support for a marketing executive who needs to get the most out of each day, while making sure no details are missed.  Our Client is one of the nation's leading providers of healthcare services. They are comprised of 182 hospitals and 2,300+ sites of care in 20 states and the United Kingdom. They were founded in Nashville in 1968, and their headquarters is still proudly located in Nashville. Contract duration is 6 months, this is a currently vacant role that is intended to be temp to hire for the right candidate.  Executive Asisstant experience is preferred, Administrative Assistant or similar experience is required.  salary: $23 - $25.85 per hourshift: Firstwork hours: 9 AM - 5:30 PMeducation: High SchoolResponsibilities Administrative Support—Performs complex administrative duties, including coordinating resources across corporate functions.  Composes routine correspondence with internal and external contacts. Executive Calendar Management—Manage multiple Outlook Calendars.  Interaction with both internal and external executives and assistants, as well as consultants and vendor partners.  Coordination of a variety of complex executive meetings.  Must be able to use best judgment to prioritize the executive’s time based on greatest need.  Travel scheduling for multiple executives, logistics manipulation, and problem-solving. Time Management—Conserves executive’s time by reading, researching, and routing correspondence; drafting internal and external correspondence; collecting and analyzing information; initiating telecommunications.  Ability to multi-task and meet changing deadlines. Document preparation and record management, including processing expense reports and invoices; handling mail, faxes and copying as needed; maintaining department phone and email distribution lists; maintaining department organizational charts and properly storing legal agreements. Coordinating and scheduling small and large scale meeting and conference call logistics. Attends meetings when assigned and reports on actions. Completes all arrangements for new departmental employees (schedules new employee orientation, secures technical assets such as computer and mobile phone, and Code of Conduct sessions, etc.). SkillsCalendar ManagementDocument PreparationRecord ManagmentExecutive Time ManagementScheduling MeetingsInterpersonal SkillsMulti-taskingMicrosoft OutlookMicrosoft OfficeQualificationsYears of experience: 2 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).Applications accepted on ongoing basis until filled.

Are you a planning, communication, and executive assistant expert? We are looking for a polished, personable and professional Executive Assistant / Chief of Staff for our client in Washington, DC. The ideal candidate has 7+ years experience assisting a singular C-Level Executive with meetings, agendas, communications, and special projects. We are looking for a multi-tasker who thrives in a fast paced environment and ideally has experience in commercial real estate industry. Someone with an MBA or Law degree is a big plus, but not required!  salary: $150,000 - $200,000 per yearshift: Firstwork hours: 8 AM - 5 PMeducation: BachelorsResponsibilities• Support executive with all aspects of day-to-day life, both professional and personal • Act as the main point of contact between the executive and internal/external clients • Screen and direct all phone calls and correspondence, making quick decisions on prioritization • Manage all aspects of scheduling and coordination of executive’s calendar, ensuring there is balance within his schedule • Make all travel arrangements for business and personal travel, preparing trip itineraries ahead of time • Attend business meetings, keep notes and track important items discussed that require attention • Create meeting agendas or request agendas from other team members in advance of meetings to enhance efficiency • Maintain impeccable organization and pay attention to detail throughout the day to ensure all tasks are completed in a timely manner and communicated to the executiveThe essential functions of this role include:working up to 10 hrs of overtime per weekworking weekendsSkillsExecutiveAssistantPersonal AssistantChief of StaffCommercial Real EstateLegalMicrosoft OfficeC-SuiteSchedulingNotesQualificationsYears of experience: 7 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).Applications accepted on ongoing basis until filled.

Looking for an experienced Executive Assistant highly proficient in calendar management ,to join a phenomal team! If you are looking for your next career opportunitiy with a growing company apply today!                                                                                                  salary: $29 - $31 per hourshift: Firstwork hours: 8 AM - 4 PMeducation: High SchoolResponsibilities Answers telephones, takes and relays messages and coordinates continuous telephone coverage with other administrative assistants. Schedules meetings, coordinates location, notifies parties and tracks attendance. Makes travel arrangements and orders refreshments if necessary. Orders and inventories department office supplies as needed. Monitors expenditures. Types and/or prepares memos, correspondence, reports, meeting minutes, presentations and other materials. Maintains calendar for the department leader. Follows established procedures and guidelines, with limited opportunity to exercise independent judgement. Participates in special projects and performs other duties as assigned. SkillsSchedulingMulti-taskingAdministrative DutiesCalendar Management (2 years of experience is required)QualificationsYears of experience: 3 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).Applications accepted on ongoing basis until filled.