Large utility is looking for an Document Control Assistant in Jackson, MI. This role requires a High School degree and a minimum of 3 years of experience in document control, preferably in the natural gas utility sector and utilizing software like Unifier and ProjectWise, to provide comprehensive administrative and document management support for multiple projects, ensuring all project records and logistics are accurately tracked and compliant with company standards. This is a contract position estimated to last 12 months, possible extension, possible temp to perm. Apply Now!
location: Jackson, Michigan
job type: Contract
salary: $26.25 - 28.00 per hour
work hours: 8am to 4pm
education: High School
responsibilities:
- Support Project Managers with administrative and document control duties.
- Attend all project meetings.
- Manage meeting minutes with Unifier and disseminate to project stakeholders.
- Set up events and project team meetings.
- Help collect all project documentation required for Project Gate Reviews 1-5.
- Participate in Gate Review Meetings providing updates and other project information.
- Prepare presentations.
- Manage contact lists.
- Monitor and update goal tracking sheet.
- Update Weekly Operating Reviews in Unifier.
- Assist PM and engineer with assembly of bid package.
- Participate in bid evaluations, provide documentation to supply chain as requested.
- Communicate with all project Stakeholders answering questions and providing information.
- Request project folders in ProjectWise (if not completed by engineer).
- Request and manage project shells in Unifier.
- Request and assist with access for project team members to Unifier.
- Track permit status/close permits out.
- Track material status.
- Review invoices.
- Update project playbook.
- Upload/Update risk register in Unifier.
- Manage project submittal/transmittals in Unifier.
- Review AFC drawing packages for completeness.
- Create and transmit Construction Document Sets to construction contractor.
- Review RFI and PCN log to ensure all are answered timely and complete.
- Schedule and perform project documentation audits and closeout meetings.
- Ensure pressure test documentation is complete and submitted timely to engineering and compliance.
- Ensure all project forms are complete.
- Submit/Collect project redlines timely.
- File, maintain and control all project-related documents in conformance with company standards and best practices.
- Select document attributes and other metadata for all project record files in ProjectWise.
- Request closure of all Purchase Order's.
- Submit documentation to Work Order completion.
- Organization of multiple projects.
- Experience in the natural gas utility projects preferred.
- Minimum 3 years of experience in a document control project.
- Experience with doc control software. ProjectWise and Unifier preferred.
- SAP experience preferred.
- Required: High School degree or equivalent.
- Education Preferred: Some college.
qualifications:
- Experience level: Experienced
- Education: High School
skills:
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.
