The Role The successful candidate will manage the full-cycle Accounts Receivable process, focusing specifically on the construction side of operations. You will be responsible for ensuring that all billing is accurate, compliant with Florida lien laws, and processed through our Sage 100 system with precision.
Key Responsibilities
- Progress Billing: Prepare and submit monthly AIA G702/G703 progress billings. Ensure all pay applications align with the agreed Schedule of Values.
- Sage 100 Operations: Execute all daily AR functions within Sage 100, including payment applications and job-costing entries.
- Lien Compliance: Manage the heavy documentation flow of conditional and unconditional Lien Waivers. Oversee the Notice to Owner (NTO) process to safeguard the firm's financial interests.
- Collections & Reporting: Monitor the AR Aging Report proactively. Coordinate with General Contractors and Project Managers to resolve payment hurdles and ensure timely cash flow.
- Account Reconciliation: Perform weekly reconciliations of the accounts receivable ledger and investigate any discrepancies in project billing versus contract totals.
- Administrative Support: Assist with the management of Change Orders and ensure all required insurance certificates (COIs) are current for active projects.
- Experience: 2–3 years of dedicated Accounts Receivable experience specifically within the construction or heavy civil sectors.
- Software: Proficiency in Sage 100 (Contractor) is highly preferred. Must be comfortable with Excel.
- Technical Knowledge: Proven understanding of retainage, Florida lien statutes, and AIA billing formats.
- Attributes: Exceptional organizational skills and a professional communication style suited for high-level vendor and GC interaction.
salary: $25 - $29 per hour
shift: First
work hours: 8 AM - 4 PM
education: Bachelors
Responsibilities
Primary Responsibilities & Essential Functions
- Full-Cycle Billing: Manage the preparation and distribution of complex monthly progress billings and final invoices. Specialized focus on AIA G702/G703 documents, ensuring all schedule of values are updated and accurate.
- Sage 100 Management: Perform daily data entry and payment applications within the Sage 100 Contractor system. Ensure all receivables are accurately applied to the correct job codes and cost categories to maintain project budget integrity.
- Lien & Compliance Oversight: Facilitate the execution and tracking of conditional and unconditional Lien Waivers. Monitor and process Notices to Owner (NTO) to ensure the company’s lien rights are protected under Florida statutes.
- Collections & Aging: Proactively manage the AR Aging Report. Initiate professional collection inquiries with General Contractors and owners to resolve payment delays and ensure a healthy cash flow.
- Account Reconciliation: Conduct weekly and monthly reconciliations of the accounts receivable ledger. Identify and resolve billing discrepancies by collaborating closely with Project Managers and the field operations team.
- Document Control: Maintain organized digital and physical project files, including contracts, change orders, and insurance certificates (COIs) required for payment release.
- Audit Support: Provide documentation and reporting support for year-end audits and internal financial reviews as requested by senior management.
Skills
Qualifications
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.
