legal secretary.

A client of ours located in Louisville, Kentucky is seeking a Legal Secretary to join their team. This position is responsible for providing high-level administrative support to attorneys by managing legal documentation, coordinating court filings, and maintaining organized case files. The ideal candidate will have the ability to handle complex scheduling, draft professional correspondence, and ensure all deadlines are met with precision and confidentiality. This role is key in streamlining firm operations and contributing to the overall success of the legal practice. This position is a full-time permanent opportunity offering a competitive base salary, sales incentives (bonus and commission) and benefits package.

salary: $50,000 - $65,000 per year
shift: First
work hours: 8 AM - 5 PM
education: High School

Responsibilities

Key Responsibilities

• Case Management: Initialize new files, retrieve documents from CourtNet, and prepare initial "shell" pleadings (Answers, Appearances, and Discovery Requests).
  
  
• Discovery & Document Production: Redact sensitive files (audit trails/personnel records), convert data to PDF for production, and manage document sharing via OneDrive.
  
  
• Expert Coordination: Research, contact, and schedule expert witnesses; prepare comprehensive review packets and manage expert depositions.
  
  
• Calendaring & Scheduling: Track all court deadlines; coordinate depositions, mediations, and Zoom conferences; and secure meeting spaces or travel arrangements.
  
  
• Court Relations: Execute e-filings in KY/IN State and Federal courts and maintain regular contact with Court Clerks regarding filing status.
  
  
• Reporting & Records: Draft litigation, mediation, and deposition reports. Proactively request and track medical, billing, and radiology records.
  
  
• Administrative Support: Process check requests, perform occasional dictation, enter timesheets, and ensure all correspondence is saved to the server.
  
  

Qualifications

• Proven experience in a fast-paced legal environment (KY/IN jurisdiction knowledge preferred).
  
  
• High proficiency in Microsoft Office, OneDrive, and e-filing systems.
  
  
• Organizational skills with the ability to prioritize tasks for multiple attorneys.
  
  
• Excellent verbal and written communication skills.
  
  

Skills

Legal

Drafting - Legal

Practice Management Software

Filing

Claims Processing

Transcribing

Administrative Duties

Qualifications

Years of experience: 3 years

Experience level: Experienced

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Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.