Administrative Assistant

  • location: North Chicago, IL
  • type: Contract
  • salary: $18.50 - $20.12 per hour
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job description

Administrative Assistant

Job Title: Administrative Assistant III

Position Description

  • Provides general administrative support.
  • May provide back up support to higher level management as needed.
  • Responsible for compliance with applicable Corporate and Divisional Policies and procedures.
  • Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
  • Interacts with high level executives and handles confidential or business sensitive information. May include some support for tracking budget expenditures.
  • Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
  • Orders business cards and stationery.
  • Expense reports
  • Uses and understands Microsoft Office Suite, Delta View and other business specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
  • Coordinates high level travel arrangements
  • Able to create PowerPoint presentations
  • Coordinates new employee office setups and onboarding.
  • May train/coordinate work for new administrative assistants.
  • Operates with general instruction and some supervision.
  • Calendar management, scheduling and coordinating meetings/events. (Conference space, technical support, copies)
Position Requirements

  • High School diploma or equivalent.
  • 3-5 years previous admin experience or equivalent.
  • Intermediate to advanced knowledge of Microsoft Office Suite (Word, Outlook, Excel, and PowerPoint)
  • Delta View experience
  • Adobe Acrobat, SharePoint and understanding of business processes and requirements.
  • Customer Service experience
  • Able to multitask
  • Positive attitude
  • Can manage multiple competing priorities and tasks
  • Team player
  • Some college preferred

  • Medical, Dental, and Vision Insurance
  • 401K Plan with Company Match
  • Life and AD&D Insurance
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

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