Medical Services Specialist

  • location: Lexington, MA
  • type: Contract
  • salary: $46.06 - $54.19 per hour
easy apply

job description

Medical Services Specialist

job summary:
GMA Operations Medical Education Specialist - II

Job Summary

The Independent Medical Education (IME) Manager oversees the operation of the organization's Medical Education Grant program, and related activities. This can include but is not limited to internal/external stakeholder engagement and communication, lifecycle grant management, statistical reporting, budget management, process improvement, etc.

  • Participates in developing, interpreting, training and implementing policies and procedures for the organization.
  • Manages, develops and trains staff in the department ensuring employee conformance to established policies and practices.
  • Oversee operational management of one or more GMA Educational Grant Programs
  • Lead GMA project development/harmonization, implementation, modifications and optimization, including alignment of processes and systems to the requirements of GMA, Legal and Compliance partners
  • Manage system vendors and address GMA team requirements
  • Identify areas for process improvement, propose changes, and participate in implementation as appropriate
 
location: Lexington, Massachusetts
job type: Contract
salary: $46.06 - 54.19 per hour
work hours: 9 to 5
education: Bachelors
 
responsibilities:
Job Responsibilities

30% of Time

  • Operational management of one or more GMA programs, systems, and services for Independent Medical Education Grants, Medical Sponsorships
  • Support GMA program development/harmonization, implementation, modifications and optimization, including alignment of processes and systems to the requirements of GMA, Legal and Compliance regulations
  • Support definition and management of procedures, communication and training for relevant grant programs
  • Manage system vendors and facilitate addressing of grant program requirements
  • Focus on continuous improvement for lifecycle grant management, identify areas for process improvement, propose changes, and participate in implementation as appropriate
  • Communicate program initiatives internally & externally (multiple methods to include but not limited to intranet and Internet site content development and management)
30% of Time

  • Lifecycle management of Independent Medical Education (IME) and medical sponsorship grant programs within assigned Therapeutic Area(s) or Region(s)
  • Lead the development of annual areas of interest for IMEs and development of the annual IME plan in collaboration with key internal Medical Affairs TA stakeholders
  • Engage and communicate clearly and concisely with external and internal stakeholders, globally, regarding all aspects of the IME and medical sponsorship grant programs.
  • Work with appropriate team members to ensure compliance with Shire IME processes, systems, and regulations, external healthcare laws
  • Stay informed of applicable governmental compliance laws and industry standards for IME and medical sponsorship
15% of Time

  • Manage the IME and medical sponsorship proposal review process for assigned Therapeutic Area(s) or Region(s).
  • Coordinate with the IME committee for review and IME and medical sponsorship proposals
  • Facilitate the IME review committee meetings
  • Ensure timely review of proposals by required grant review committees, contract generation and execution
  • Ensure appropriate and efficient follow-up of review committee action items, decisions, and/or requests for additional information regarding the proposal
  • Monitor and report progress and outcomes of IME and medical sponsorship grants to internal stakeholders
  • Provide regular updates to internal stakeholders regarding IME budget status
15% of Time

  • Oversee the lifecycle management of Independent Medical Education (IME) and medical sponsorship grant programs within assigned Therapeutic Area(s) or Region(s).
  • Track activity progress against proposed timelines
  • Interact directly with external grant requestors to ensure compliance with the client's policy, global and local healthcare laws
  • Work with legal and compliance colleagues as necessary to facilitate the efficient creation and execution of IME contracts and amendments
  • Secure required documentation, and publications (as applicable) from completed activities and coordinate with appropriate functional groups for review Monitor and report progress and outcomes of IMEs to internal stakeholders
10% of Time

  • Track and report on insights of IME Grants and Medical Sponsorships and perform reconciliations
  • Follow up with grant award recipients to determine results of IME Grants and Medical Sponsorships
  • Report insights of IME Grants to internal stakeholders
  • Perform budget reconciliations at end of each grant lifecycle
 
qualifications:
Education & Qualifications

  • A relevant Bachelor's degree (BS or BA) is required, advanced science degree (e.g. MS, PhD) is preferred
  • 4 years of experience in a relevant life science industry (e.g. biopharmaceutical/biotechnology) preferably within a matrix structure and/or in the area of grant management within academia/or at a heath care organization.
  • 2 years of project management, experience managing and/or developing grant and/or service provider engagement is preferred
  • Experience of managing vendors is preferred
  • Knowledge of medical affairs customer interaction and documentation best practices, legal and regulatory requirements, Codes of Practice, Standard Operating Practices and guidelines is required
  • Strong relationship management skills
  • Strong attention to detail
  • Focus on accountability and ownership
  • Excellent verbal communication, presentation, and written skills
  • Unquestionable ethics
  • Experience with grant management systems (Polaris, Envision, etc...) preferred.
  • Experience in budget forecasting, metrics generation and program operations data analysis in Microsoft Excel preferred.
  • Experience within relevant disease/therapeutic areas preferred
 
skills: Project Management, Medical Information
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

easy apply

get jobs in your inbox.

sign up
{{returnMsg}}

related jobs