TMF Specialist

  • location: San Rafael, CA
  • type: Contract
  • salary: $34.41 - $40.49 per hour
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job description

TMF Specialist

job summary:

As the world's largest staffing and recruitment agency in the world, we can commit to find you the perfect role that gives you the opportunity to learn and grow in the life sciences arena. Utilizing a recruiter for your job search gives you access to a large network of top employers as well as detailed information about hundreds of positions. We supply prestigious life sciences and biopharma companies with job seekers like you to achieve their business goals. If you're looking for a position where you can serve as an asset to your company while making a difference in others' lives, we have the ideal position for you!

location: San Rafael, California
job type: Contract
salary: $34.41 - 40.49 per hour
work hours: 9 to 5
education: Bachelors
  • TMF Management

    • Facilitate the creation of the enterprise and study specific TMF management tools
    • Maintain TMF Management Plans and TMF Content Lists; work with the Study Teams to check and verify the plans and communicate the importance of each document to the Study Team based on risk level
    • Coordinate creation of the TMF filing locations within company based on the study specific TMF Content List
    • Participate in the Quality Control of documents (paper and electronic) submitted to the TMF or eTMF
    • Facilitate the review and submission of TMF records to Records Management personnel
  • TMF-Related Collaboration & Support

    • Support the coordination of the transfer of study-specific trial master files from the CRO
    • Participate in Study Team meetings and provide/present regular TMF metrics updates
    • Maintain awareness of study events and the associated documentation requirements through collaboration with Study Team
    • Support Study Teams and designated Study Team Content owners in understanding their TMF-related responsibilities, requirements and expectations; act as an ad-hoc member of the Study Team
    • Act as point person for Study Team TMF questions and manage close-out of TMF related issues in adherence to company processes
    • Support the Study Team in TMF document retrieval during Audits and Inspections (paper and electronic)
    • Manage the TMF content list and TMF Comprehensive Review tracker
    • Provide TMF metrics: completeness and quality of TMF documentation and content, including the percent completeness and the risk level of outstanding items on a periodic basis or as requested by DevSci management
  • Comprehensive Review

    • Participate in the conduct of quality review of the TMF for each assigned study on an annual basis per the time points captured in the study-specific TMF Plan.
    • Identify any corrective actions which must be addressed and assigned
    • Support the submission of documented evidence of the TMF Quality Review to the TMF
    • Support the management of TMF documentation issues throughout the lifecycle of an assigned study
  • Records Management

    • Participate in the implementation of standards and processes for DevSci records management to verify compliance with relevant regulations
    • Support and carry out the processes associated with the storing, archiving, indexing, scanning and classifying records:
    • Process records (e.g., track, scan, archive) in compliance with DevSci Records SOPs
    • Prepare and maintain manuals, training materials, policies and procedures and other quality documents as they apply to the management of records in DevSci Records
    • Provide guidance on best practices for record handling, retrieval and archival procedures
    • Provide archived DevSci records to users (e.g. internal staff and/or Auditors) for review. Oversee the provision of the required documents at the time of Regulatory Authority Inspection or internal Audits
    • Respond to TMF and non-TMF internal and/or external information inquiries related to DevSci records
  • Systems Development

    • Participate in the development, implementation, and maintenance of classification and filing systems per administrative, research, regulatory, legal and financial requirements
    • Manage the off-site storage of DevSci records and the contract with the storage vendor, including vendor oversight
    • Participate in the development, implementation, and maintenance of internal databases used to manage records
  • BA/BS in life sciences or technical area; experience in lieu of education may be considered
  • 2+ years of relevant pharmaceutical industry experience
  • Relevant certification, such as Registered Quality Assurance Professional, Certified Quality Auditor, CCRA or CCRC, Certified Clinical Research Professional, or Regulatory Affairs Certification a plus
  • Individuals in this role are expected to demonstrate good foundational Communication, Problem Solving, Planning, Prioritization and Organization, Proactivity, and Teamwork skills in order to quickly integrate into the company's team-based, cross-functional culture. This includes:

    • sharing ideas and work product with competence in a clear, concise, and timely way
    • effectively facilitating small functional meetings
    • adeptly identifying critical path tasks and consistently delivering on time and as expected
    • developing and maintaining strong working relationships
    • modeling a fair, transparent and collaborative approach to work execution
  • The Specialist will also focus on developing skills in the Leadership and Influencing and Persuasion competency areas.
  • The Specialist is expected to demonstrate foundational technical skills in Regulations and Good Practices, as well as Quality Management. Skills should include:

    • an understanding of key regulatory agencies and regulatory inspection processes
    • an understanding of the objectives/purpose and key milestones/filings of each drug development phase (Pre-Clinical, phases I-IV)
    • an understanding of GxP principles, their importance, and how they apply to operational activities currently being performed

  • Medical, Dental, and Vision Insurance
  • 401K Plan with Company Match
  • Life and AD&D Insurance
skills: SOP, GMP (Good Manufacturing Practice)
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.

We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

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