Administrative Assistant

  • location: Union City, CA
  • type: Temp to Perm
  • salary: $16 - $17 per hour

job description

Administrative Assistant

We are looking for a jack of all trades administrative assistant to join an established team in the manufacturing industry. The administrative assistant will report directly to the upper management and assists in all general office needs. The administrative assistant will increase operational efficiency and company profitability by timely and accurately processing of daily billing invoices, and entry of checks/receivables and accounts payables. The administrative assistant will assist in all aspects of company business including, IT interface, phone management system and sales reporting and other general administrative duties assigned by upper management.


• Process vendor invoices and payments
• Process customer invoices and payments
• Manage collection process of delinquent customer accounts
• Maintain and manage filing system for vendors and customers
• Resolve disputes with customer base as they relate to receivables and risk management
• Keep office organized and stocked with necessary supplies
• Manages phone system and transfer of calls to appropriate personnel
• Schedules appointments and plans events for the company
• Receives stock into inventory
• Keeper and organizer of monthly binder and month end books
• Keeper and organizer of hard copies of customer purchase orders
• Assist upper management with purchasing duties and in keeping track of overseas shipments
• Other projects and responsibilities as assigned by President or CEO


  • Oral Communication
  • Handling Confidential Information
  • Web Conferencing
  • Problem Solving
  • Scheduling Appointments
  • Prioritizing
  • Preparing Agendas
  • Maintaining Calendars
  • Google for Business Suite
  • Microsoft Office
  • Payroll
  • Vendor Management
  • Multi-tasking
  • Administrative Duties
  • Customer Service
  • Answering Phones
  • Organizational Skills
  • Written Communication
  • Transcribing Notes
  • Decision Making
  • Bachelors
  • Years of experience: 5 years
  • Experience level:Experienced
Shift: First

Working hours: 8 AM - 4 PM

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San Francisco Fair Chance Ordinance:

Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.

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