Construction Administrative Assistant

  • location: West Palm Beach, FL
  • type: Temp to Perm
  • salary: $18 per hour

job description

Construction Administrative Assistant

We are a very busy, essential Construction firm that has been in business for many years in Palm Beach County. We are located in an easy-to-reach area within West Palm Beach and a hop/skip right off I-95. We are looking for an Intermediate level Construction Administrative Assistant. We NEED someone that has at least 2 years of experience providing administrative support within a construction firm or for a General Contractor. It doesn't matter whether this is residential or commercial construction but you need to be familiar with the work flow of projects, the terminology used, the way subcontractors work and are utilized and also familiar with the certain terms and language used in Construction. You'll need to be familiar with speaking to and e-mailing approved plans to various Architects and Subcontractors as well. Our office is very busy and we have an established name within the building industry so our integrity and the trust we have created within the county is something we hold in high esteem. We need a very personable and diverse person for this job and one that can jump in and hit the ground running to support our company Owner, Co-Owner, and the Bookeeper/Accountant. Data-Entry, Typing, excellent note taking and very good grammar and knowledge of how and what needs to be e-mailed to different vendors and subs is a must. Our business is a drug-free workspace and we are also looking for an individual with a clean background. If this sounds like YOU and you have the experience we are looking for, we'd like you upload your most recent resume for consideration. 

Responsibilities

- Hours will more be from 8 – 4:30 Monday thru Friday unless we are very busy and some overtime could occur
- Close and lock up office at 4:30 various days of the week if we are all ready to leave 
- Maintain front desk to handle visitors and log in packages that are delivered
- Assist in document control as assigned by the Owner, the Co-Owner and Bookkeeping & Accounting
- Various typing of traditional  paper letters and sending and answering e mails, sorting incoming mail
- Internet research to track down various construction items
- Vendors and subs want to pick up checks from us so will disperse those when they stop by
- Input minutes from my job meetings into computer
- Monitor who comes and goes from the warehouse ( there is a Computer screen with cameras around the building )
- Filing paper work in job files when needed
- Call in inspections for us as needed
 



The essential functions of this role include:

  • working in a smoke free environment
  • working up to 2 hrs of overtime per week
Skills
  • Handling Confidential Information
  • Scheduling Appointments
  • Preparing Agendas
  • Transcribing Notes
  • Maintaining Calendars
  • Organization
  • Answering Phones
  • Microsoft Office
  • Multi-tasking
  • Administrative Duties
  • Customer Service
Education
  • High School (required)
Qualifications
  • Years of experience: 2 years
  • Experience level:Experienced
Shift: First

Working hours: 8 AM - 4:30 PM

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

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