We are looking for an Executive Assistant to perform a variety of administrative tasks and support our client's President and VP.
Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.
Ultimately, you will contribute to the efficiency of our client's business by providing personalized and timely support to executive members. THIS IS A TEMPORARY ROLE LASTING ABOUT 12 WEEKS. Will start the begining of December.
- Act as the point of contact among executives, employees, clients and other external partners
- Manage information flow in a timely and accurate manner
- Manage executives’ calendars and set up meetings
- Make travel and accommodation arrangements
- Rack daily expenses and prepare weekly, monthly or quarterly reports
- Oversee the performance of other clerical staff
- Act as an office manager by keeping up with office supply inventory
- Format information for internal and external communication – memos, emails, presentations, reports
- Take minutes during meetings
- Screen and direct phone calls and distribute correspondence
- Organize and maintain the office filing system
- Microsoft Office
- Scheduling Appointments
- Handling Confidential Information
- Maintaining Calendars
- Answering Phones
- Adapting to Change
- Oral Communication
- Written Communication
- Years of experience: 5 years
- Experience level:Experienced
Working hours: 8 AM - 5 PM
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