Executive Assistant

  • location: Jacksonville, FL
  • type: Temporary
  • salary: $19 - $24 per hour

job description

Executive Assistant

We are looking for an experienced Executive Administrative Assistant to support a President for a 6 month project. The ideal candidate has 3+ years experience assisting a law firm with scheduleing meetings, agendas, communications, and special projects. We are looking for a multi-tasker who thrives in a fast paced environment.  

Responsibilities

  • Works with members of senior staff including creation of agenda for weekly cabinet meetings and providing minutes for regular meetings;
  • Effectively represent the Office of the President in interactions with the College's Board of Trustees, executive cabinet, faculty, staff, students, alumni, and various external entities including public officials;
  • Serve as Secretary to the Board of Trustees which includes facilitating communications, calendar management, meeting agenda, mailings and packet preparation for all Board meetings and business;
  • Manages Board meeting calendar and makes arrangements for all meeting rooms, catering, and logistics for Board related sessions;
  • Maintains all Board listings and prepares Trustee Handbook for new trustee orientation;
  • Record and compose President and Board meeting minutes for distribution and approval


The essential functions of this role include:
  • working in a smoke free environment
  • working weekends
Skills
  • Multi-tasking
  • Organizational Skills
  • Scheduling Appointments
  • Maintaining Calendars
Education
  • Bachelors (required)
Qualifications
  • Years of experience: 3 years
  • Experience level:Experienced
Shift: First

Working hours: 8 AM - 5 PM

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