Real Estate Administrative Assistant

  • location: Morristown, NJ
  • type: Permanent
  • salary: $55,000 - $65,000 per year

job description

Real Estate Administrative Assistant

**PLEASE NOTE - this is a remote position that will eventually transition to an on-site role. Must be commutable to Morristown, NJ! ** Are you a planning, communication, and team support expert? We are looking for a personable and professional Administrative Assistant for our client in Morristown, NJ. The ideal candidate has 3+ years experience assisting a Commercial Real Estate team with meetings, agendas, communications, and special projects. We are looking for a multi-tasker who thrives in a fast paced environment.  

Responsibilities

 

Assisting with rent collection calls, tenant welcome letters/ongoing correspondence, coordinating tenant move in efforts, tracking tenant insurance certificates, monthly utility billings and gross sales report tracking

Will oversee the vendor administration process including contract management/maintenance, new vendor system setup procedures and vendor certificate tracking

Responsible for keeping team files organized in an electronic online filing system, must have strong organizational skills

Greeting visitors, planning and attending to needs during onsite meetings including setup and cleanup, managing calendars and setting up meetings

Manage building administrative duties such as FedEx, USPS, office/kitchen supply replenishment, coordinating with vendors for building issues, building safety and access monitoring, printers, copiers, postage and support mailing projects  

Skills

  • Microsoft Office (3 years of experience is required)
  • Oral Communication
  • Maintaining Calendars
Education

  • Bachelors (required)
Qualifications

  • Years of experience: 3 years
  • Experience level:Experienced
Shift: First

Working hours: 8 AM - 5 PM

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