Do you have thick skin and can work well under pressure with high level executives? We are actively recruiting for a qualified hardworking and experienced administrative assistant to perform a variety of administrative and clerical tasks. Bring your stellar administrative experience to this local HVAC company and make an impact immediately!
- Maintains appointment schedule by planning and scheduling meetings, conferences, teleconferences and travel
- Produces accurate information by transcribing, formatting, inputting, editing, retrieving, copying, transmitting data and generating useful output documents for the various business areas
- Generates, maintains, and updates ongoing reports on a weekly, monthly, quarterly basis
- Timely processing of Expense Reports
- Keeps track of various Employee related recognition tools i.e. B-day list, award cards
- Processes invoices of completed service and orders
- Keeps track of Company Magazine -verifying content, scheduling and keeping the distribution list accurate bi-monthly
- Orders supplies as necessary for the floor operations
- Keep accurate records of all State/County professional licenses that are required
- Provides and maintains accurate data filing and retrieval systems, along with recording meeting discussions.
- Maintains confidentiality of all sensitive information
- Executive admin experience (3 years of experience is required)
- Microsoft Excel (3 years of experience is required)
- Expense Reports (3 years of experience is required)
- Coordinating Travel (3 years of experience is required)
- Processing Invoices (3 years of experience is required)
- Planning Meetings (3 years of experience is required)
- HVAC Industry (3 years of experience is preferred)
- Adobe (3 years of experience is required)
- Years of experience: 5 years
- Experience level:Experienced
Working hours: 8 AM - 5 PM
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.