Are you looking to break into the Construction Industry? We are seeking a high-level Administrative Assistant to join a dynamic and fast-paced Contracting Company on the Southside of Jacksonville. Our client is looking for someone who has 3+ years CONSECUTIVE experience in an Administrative Support role. Must have prior experience working in the Construction Industry. The Construction Admin is responsible for performing administrative duties for assigned Project Manager(s), Assistant Project Managers, Superintendent(s) and provide general office assistance as required. Desirable opportunity with plenty of room for personal and professional growth.
Perform administrative tasks for Construction team. Be aware of all regularly scheduled meetings for your manager(s) and forward a clean draft of Agenda the day prior to the meeting for their updates. Ensure all filing for Construction team projects is completed on a weekly basis. Gather information necessary for Project Manager to complete monthly applications for payment on or about the 25th of each month. Track receivables to ensure collection by the 15th of the following month or per contract terms. Communicate with the owner/architect (or approval agent) in a professional and courteous manner when following up for status on outstanding pay applications. Contact Subcontractors and Vendors as necessary for follow up on any outstanding items. Support Accounting with collection of documents required to release checks to Subcontractors. Issue Subcontracts and Purchase Orders and ensure Subcontracts and Purchase Orders are signed within seven (7) days after being delivered.
- Typing Skills (3 years of experience is required)
- Spreadsheets (3 years of experience is required)
- Internet (3 years of experience is preferred)
- Word Processing (2 years of experience is required)
- grammar (3 years of experience is required)
- Construction Terminology (1 year of experience is preferred)
- Years of experience: 3 years
- Experience level:Experienced
Working hours: 8 AM - 5 PM
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