Do you have experience in Front Office Management? Are you knowledgeable in the Administrative support field? You can use both of those skills in this Administrative Assistant position. We are currently recruiting for an direct hire opportunity at leading financial services firm. This position offers great pay, benefits and M - F working hours in a beautiful office space in a desireable part of town.
- Provide administrative, organizational, and scheduling structure and support to the office
- Answer telephone, screen and direct calls, relaying messages when appropriate
- Monitor and greet visitors and direct them to the correct destination
- Provide other general administrative duties including but not limited to; scanning, filling, creating and modifying reports, and composing basic correspondence
- Prepare and review documents for closing and other transactions
- Prepare correspondence and documents – FedEx, UPS and others.
- Monitor and maintain office equipment when appropriate (printer, mailing system)
- Maintain conference room calendar, provide reminders for usage as appropriate, and prepare and clean before and after meetings
- Coordinate employee’s meetings in and outside of the office
- Manage ancillary company assets, including but not limited to the company’s Van and Condominium when needed
The essential functions of this role include:
- working in a smoke free environment
- Scheduling Appointments (1 year of experience is required)
- Front Desk
- Office Support
- Executive Support (2 years of experience is required)
- Greeting Customers (3 years of experience is required)
- Years of experience: 3 years
- Experience level:Experienced
Working hours: 8 AM - 5 PM
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