Executive Secretary

  • location: San Jose, CA
  • type: Temp to Perm
  • salary: $35 - $40 per hour
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job description

Our client, a well- established finance organization in San Jose, is looking for an Executive Assistant to support 6 C-level execs. This company is looking for a candidate who wants to be present in a fast paced environment, and further their career as an Executive Assistant. The ideal candidate will be energetic with strong multi-tasking capability, take ownership of the position with a very positive service attitude, act as a facilitator and liaison handling details of a highly confidential and critical nature, exercise with a high level of independence and good judgment in order to pro-actively address requests ensuring an efficiently functioning office. Below are the job requirements and responsibilities:

Duties and Responsibilities:
-Complex calendar management which includes proactively managing and prioritizing the execs calendar consistently throughout the day and week.
-Coordinate all aspects of domestic travel arrangements, including: flights, rental cars, meals, hotels, itineraries, etc.
-Create Power Point presentations, process expense reports, and edit various documents and reports.
-Perform a wide variety of tasks such as preparing memos for the company, event planning, taking minutes, composing correspondence, taking meeting minutes and maintaining security of all documents and records.

Working hours: 8 AM - 5 PM

-5+ years of administrative assistant experience.
-High proficiencies in Microsoft Office Suite and Concur.
-Strong attention to detail and strong organization skills.
-Must be able to multi task and follow through.
-Highly Professional and Self-directed.
-Comfortable working independently and taking initiative without direct orders.
-Excellent communication and grammar skills both written and verbal.

Qualifications and 'call to action':
- Mon-Fri 9am-6pm (Additional hours will be required)
- Temp-to-hire opportunity
- $35/hr - $40/hr

If you feel this Executive Assistant position is a position you would be a strong candidate for please apply TODAY. Please respond via email to Jon Hosea at Jon.Hosea@randstadusa.com

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law. San Francisco Fair Chance Ordinance: Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.

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