Administrative Assistant Intermediate level

  • location: Gallatin, TN
  • type: Temp to Perm
  • salary: $35,000 - $36,000 per year
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job description

Under the immediate supervision of the Office Manager, the Sales & Settlement Coordinator is responsible for all Contract paperwork from origination through Closing.

Responsibilities:
o Review sales contracts for completeness prior to approval
o Add new contract documents to the server
o Create Community Lot Folders on the server
o Approve contracts in Sales Simplicity
o Update information in Filemaker
o Update Ops Meeting Report
o Email Lender Form to WBT and SSM
o Email Interactive form to Symspire and/or Design Center
o Email NHC Green Status of complete/correct contract
o Make copies of Earnest money and Option deposits and distribute to Accounting
o Request RWC applications via email
o Create magnets with corresponding Community Lots for closing board
o Create a manila folder for corresponding Community Lot
o Email executed contract to Buyer, NHC, Realtor, Lender, and Title
o Email Cooperative Agreement to NHC, Realtor, Lender, and Title
o Email Starts Coordinators once a SMKT home has an executed contract and is uploaded to the server
o Review Commitment Memos and scan to the server
o Review Stipulation that are added to the contract
o Email executed Stipulations to Buyer, NHC, Realtor, Lender, and Title
o Review DCA???s that are added to the contract
o Email executed DCA???s to Buyer, NHC, Realtor, Lender and Title

Working hours: 8 AM - 5 PM

Skills:
Must have excellent communication skills and be able to juggle multiple projects at once and be extremely focused on meeting deadlines. Will be point of contact for contractors and realtors to make sure sale and closing are handled professionally and on time.

Qualifications:
1. Detail Orientated
2. Microsoft Excel, Word, and Outlook Experience
3. Able to work with the public in a cooperative, professional and friendly manner
4. Must submit to personality profiling and random drug testing

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

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