This position supports engineering and construction projects by assisting the Project Manager and project team in providing administrative project information as requested. The engineering firm is located in downtown Chicago, and the Project Assistant will be paid $17-22/hour based on experience. This is a temp to hire position meaning for the right candidate there's an opportunity for this to become a permanent role. Dress code is corporate professional.
Job duties will include but are not limited to:
-General administrative support for company projects.
-Organize and maintain project files, filing system and project communications.
-Provide data entry for projects.
-Track status of projects and produce monthly progress reports. Maintain tracking system for projects.
-Update record copies, engineering project documentation and changes.
-Provide information to facilitate questions regarding projects and prepare research information.
-Record minutes from Project Manager/team meetings.
-Answer phones and direct calls.
-Sort incoming mail.
-Collect and distribute client bills and invoices.
-Type memos, correspondence, reports and other documents as requested.
-Coordinate travel arrangements and any other internal services for various project needs.
-Prepare outgoing mailings and labels, including e-mail and fax.
-Reserve conference rooms and coordinate client, vendor and/or supplier presentations, meetings and interviews, including set-up and cleanup.
-Schedule and set-up client interviews, presentations and other meetings as requested.
-Order and maintain supplies.
-Update the project calendar and roster.
-Assist in clericals needs on projects.
-Maintain data entry of project contact list and project execution plans.
-All other duties as assigned.
Working hours: 8 AM - 5 PM
Skills and qualifications:
-High school diploma or equivalent, bachelors preferred
-Experience in engineering or construction huge plus
-Experience in finance or accounting is also a huge plus
-Must be able to effectively communicate with customers, vendors, and other team members in person and on the phone
-Must be proficient in Microsoft Word, Excel, Outlook, and PowerPoint (will be tested on some, if not all, of these)
-Experience in Fusion P8 preferred
If you are interested in being considered for this opportunity apply now! Only qualified applicants will be considered and contacted. Recruiter: Michaela at email@example.com
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