Executive Assistant

  • location: Bellevue, WA
  • type: Permanent
  • salary: $75,000 per year
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job description

Executive Assistant

Description:
A reputable and highly-ranked Certified Public Accounting firm is seeking an experienced and proactive Executive Assistant to join their team. This position directly supports one of the cofounders. The ideal candidate will be a quick learner, able to perform high-level administrative tasks as well as some personal assistant duties for the cofounder. Experience with billing and extensive proofreading of financial documents is strongly preferred. Flexibility and confidentiality are key components of this role, as is having a strong desire to support the cofounder and company's success.

Responsibilities:
- Provide administrative and personal assistance to the cofounder
- Heavy calendar management, scheduling, and making travel arrangements
- Prep for meetings and conference calls (draft agendas, print materials, transcribe meeting notes, setup meeting space, etc.)
- Answer phones, draft professional written communications, and correspond with various internal and external contacts on behalf of management
- Extensive proofreading, editing, and drafting of correspondence and financial documents
- Compile and file expense reports and produce billing statements for clients
- Work proactively and independently to assist staff and clients to minimize unnecessary interruptions for the cofounder
- Order and setup catering, run errands for the cofounder
- Provide exceptional customer service during every interaction with internal and external contacts in order to build rapport and trust
- Assist with projects and administrative tasks as assigned

Qualifications:
- 5+ years of administrative experience, preferably in a professional services environment
- Extensive experience in calendar management and travel arrangements
- Must be able to work under pressure and meet deadlines while maintaining a positive attitude and providing exemplary customer service
- Excellent verbal and written communication skills, including ability to effectively communicate with internal and external individuals
- Experience working with billing systems strongly preferred
- Ability to prioritize, problem solve, organize, and multitask in a fast-paced environment
- Capable of working independently with minimal supervision, as well as effectively collaborate as a team
- Advanced technical skills (MS Office - Word, Excel, Outlook, and PowerPoint and Adobe Acrobat)
- High School diploma or equivalent required; Bachelor's degree preferred

Salary, Location & Hours:
- Location: Bellevue, WA 98004
- Hours: Full-Time, 40 hours per week (overtime eligible)
- Schedule: Monday-Friday, 8:00am-5:00pm (some overtime required during peak seasons)
- Pay Range: $75,000 per year (hourly pay) + benefits
- Position Type: Permanent/Direct Hire

Think you are the perfect match for this position? Please submit your application online today by clicking "Apply Now" or email your resume to Tracy.Lyons@RandstadUSA.com

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

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