Administrative Assistant Advanced Level

  • location: Brighton, MA
  • type: Temporary
  • salary: $30 - $40 per hour
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job description

Administrative Assistant Advanced Level

While this may not be an "Air Traffic Control Tower Leader," we're looking for someone with the same focus and attention to detail, while managing multiple schedules and calendars! Randstad Sourceright, in partnership with the Bose Corporation, is seeking an Executive Admin, experienced in supporting multiple Directors or similar level executives.

Here's a quick glance of the Day-to-Day duties:
Day-to-day coordination of and management of calendars, meetings, conference calls
Prepare leaders for internal & external meetings, greet and escort non-Bose guests within Bose building
Coordinate domestic and international travel, including visa and passport applications and provide support to the travelers you directly support
Coordinate travel and schedules for interviews with potential candidates and vendors
Event planning and coordination. Responsibilities include researching and selecting location, managing all logistics for the event (pre/post), manage budget, onsite support
Lead the coordination of the All-Staff Meetings for both planning and execution of the meetings
Provide targeted updates to SharePoint, PowerPoint Presentations, and visual management, and track follow up for action-items
Manage key distribution lists and team rosters
Maintain seating plan and coordinate moves for groups supported
Create and manage Reqs in Ariba
Handle and maintain confidential & sensitive information including non-disclosure agreements (NDA??s)
Back-up support to other Assistants on an as needed basis
Improve department administrative efficiency
Assist with special tasks and projects as needed

Working hours: 8:00 AM - 5:00 PM

Strong PC application skills: MS Office, Excel, Word, PowerPoint, Outlook, Skype and other collaboration and meeting technologies

Demonstrated ability to take initiative, problem solve and exercise independent sound judgment
Proven time management skills
Attention to detail
Excellent succinct communication skills; capable of high-level verbal and written communications with internal and external contacts
Remains calm under pressure
Highly motivated, customer service focus
Cultural awareness and sensitivity
Must be able to create/maintain relationships and work effectively and collaboratively at all levels of an organization
Personal integrity and commitment to high moral standards and business ethics
Flexible and able to switch gears comfortably
Proactive, self-motivated high performer who emanates a positive attitude and energy
Team player who will deliver results effectively and efficiently utilizing resourcefulness, a sense of urgency and responsiveness
Strong PC application skills: MS Office, Excel, Word, PowerPoint, Outlook, Skype and other collaboration and meeting technologies

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

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