Administrative Assistant

  • location: Baltimore, MD
  • type: Temporary
  • salary: $12 - $20 per hour
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job description

Administrative Assistant

For immediate consideration please send your resume to jasmine.king@randstadusa.com

Start Date: ASAP
Pay Rate: $12.00-$20.00
Contract: Temporary Assignment

Responsibilities:
- Manage COO calendar and meeting scheduling
- Compile the CEO??s Travel Notebook in coordination with the Director
- Make hotel and ground transportation for the CEO in coordination with the Director
?? Coordinate with travel office to obtain any necessary visas for CEO
?? Monthly preparation of the Leadership Team Notebook for the CEO, COO and Director
?? Schedule and coordinates monthly staff meetings in collaboration with Director and CEO to develop agenda
?? Ensures presentation materials are prepared for staff meeting (including a rehearsal before the meeting)
?? Catering for monthly staff and Leadership Team meetings
?? Follow up with appropriate staff regarding Executive Office requests for action or information and deals appropriately with confidential, sensitive and proprietary information
?? Submit invoices for payment through SAP

Working hours: 8:30 AM - 5:00 PM

Skills:
--Performs varied secretarial duties requiring knowledge of office routines and an understanding of the organization's programs, priorities and procedures related to the work of the office.
--Maintains an efficient and effective filing system for all contact information and correspondence.
--Disseminate via email Article and Award Announcements
--Maintain and order office supplies
--CRM and Outlook input of CEO's business cards and contact information
--Maintain executive conference room equipment
--Pick up and distribution of Executive Office mail
--Other duties as assigned

Qualifications:
?? 5+ years of demonstrated senior level administrative management experience
?? Demonstrated ability to maintain office decorum and confidentiality
?? Strong service orientation and ability to work collaboratively with both peers and senior level staff
?? Strong writing and presentation skills
?? Highly motivated, goal oriented and self-starter with ability to maintain high level of professionalism and confidentiality in fast-paced environment
?? Demonstrated organizational skills, attention to detail and ability to prioritize multiple responsibilities
?? Proficiency in MS Office and database software
?? Business process knowledge


For immediate consideration please send your resume to jasmine.king@randstadusa.com

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

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