Executive Assistant

  • location: Charlotte, NC
  • type: Permanent
  • salary: $45,000 - $50,000 per year
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job description

Executive Assistant

We have an exciting opportunity to join a dynamic commercial real estate development firm based in Charlotte as the Executive Assistant. We are seeking a highly experience individual who will perform diversified administrative functions that require decision-making and problem-solving. Commercial real estate related experience is strongly preferred and a minimum of 1 year of experience supporting C-Level Executives in a fast-paced environment is required. Candidate must be efficient, discrete, advanced with Word and Excel, IT literate, along with having excellent communication / organization skills and the ability to work cohesively with a team.

Responsibilities:
*Perform administrative duties for President such as:
- Prepare correspondence, memos, and agendas; maintain records for ongoing projects; answer calls and liaise with tenants
*Oversee corporate calendar, arrange meetings and manage meeting requests
*Manage travel arrangements and prepare travel expense reports
*Oversee registration, organize and set up for various annual ICSC conventions
*Handle Office Manager responsibilities including overseeing the IT team, phone, equipment purchases, and overseeing third party service providers
*Organize and oversee ordering of office supplies
*Support President / Leasing team with correspondence, management of lease files, abstracting leases, preparation of monthly status reports / sales reports, lease requests, lease proposals, prospect letters an coordinating updates of various lease plans, demographic reports, research and assembling marketing material
*Assist with the project management of marketing projects
*Handle HR administrative work such as:
-New hire / Termination paperwork, scheduling interviews, posting open positions, administering employee benefits / insurance, organizing personnel files, drafting offer letters and managing vacation / attendance records

Working hours: 8:00 AM - 5:00 PM

Skills:
*Advanced MS Office Proficiency - Word, Outlook, and Excel
*Professional demeanor
*Positive attitude
*Effective communicator
*Ability to multi-task in a fast-paced environment
*Proactive

Qualifications:
*NC Notary license preferred but not required
*Extensive administrative experience supporting C-Level Executives

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

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