Administrative Assistant Entry level

  • location: Los Angeles, CA
  • type: Permanent
  • salary: $16 - $27 per hour
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job description

Administrative Assistant Entry level

One of our university clients is looking for an experienced Administrative Assistant who has the experience and skill to work directly with the President of the University. Under the general supervision of the Executive Assistant to the President, the Senior Administrative Coordinator serves as the primary front office receptionist and performs a variety of skilled administrative duties for the Office of the President. This position is the initial contact for key administrators, faculty, staff, community members, and other university constituents.

Responsibilities:
??? Create and maintain a professional office environment that will promote the efficiency of daily operations for the Manager of Sustainability.
??? Compose memos, and routine office memoranda, transcribes notes.
??? Work with Conference and Event Services to schedule event space.
??? Oversees all aspects of event coordination for on campus Sustainability events.
??? Review and approve all time cards for employees working for the Sustainability department. Coordinator must adhere to university policies in place for MyTime use.
??? Effectively represents the Sustainability department by constantly upgrading marketing tools and department website with the most current information and statistics.
??? Handles sensitive or confidential information.
??? Helps manage records and processes for the LMU Bike Shop and LMU Garden.
??? Coordinates and maintains communication plan with campus community.
??? Works with Marketing and Communications to send frequent publications about Sustainability events, and statistics.
??? Assists Manager of Sustainability with tracking metrics and creating reports to survey annual progress.
??? Develop working relationship with other sustainable campuses to stay connected with Sustainability programming across other universities.
??? Represent LMU Sustainability within Facilities Management community and at professional organizations or associations, serve on committees as required.
??? Perform other duties as assigned.

Working hours: 8:00 AM - 5:00 PM

Skills:
--Create and maintain a professional office environment that will promote the efficiency of daily operations for the Manager of Sustainability.
--Compose memos, and routine office memoranda, transcribes notes.
--Work with Conference and Event Services to schedule event space.
--Oversees all aspects of event coordination for on campus Sustainability events.
--Review and approve all time cards foremployees working for the Sustainability department. Coordinator must adhere to university policies in place for MyTime use.
--Effectively represents the Sustainability department by constantly upgrading marketing tools and department website with the most current information and statistics.
--Handles sensitive or confidential information.
--Helps manage records and processes for the LMU Bike Shop and LMU Garden.
--Coordinates and maintains communication plan with campus community.
--Works with Marketing and Communications to send frequent publications about Sustainability events, and statistics.
--Assists Manager of Sustainability with tracking metrics and creating reports to survey annual progress.
--Develop working relationship with other sustainable campuses to stay connected with Sustainability programming across other universities.
--Represent LMU Sustainability within Facilities Management community and at professional organizations or associations, serve on committees as required.
--Perform other duties as assigned.

Qualifications:
??? Minimum two years office work experience in an administrative setting.
??? Previous experience in time keeping system highly desired (Workforce, Kronos).
??? Demonstrated knowledge in the principles of organization.
??? Knowledge of various aspects of facilities operations.
??? Knowledge and understanding of a university environment, both organizationally and politically.
??? Ability to work as part of a team.
??? Ability to communicate well with a diverse population of faculty, staff, all levels of administrators, and others using tact and diplomacy at all times.
??? The use of equipment and facilities.
??? Ability to simultaneously work on multiple tasks with varying deadlines.
??? Demonstrated ability to solve problems and flexibility in handling last minute changes. Ability to work a flexible schedule (nights, weekends, and holidays).
??? Applies basic knowledge of concepts, practices, and procedures to varied situations. Exemplary communication skills (both written and oral).
??? Highly developed coordination and communication skills.
??? Demonstrated computer competency and preferably knowledgeable in Microsoft Office Suite.

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law. San Francisco Fair Chance Ordinance: Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance. City of Los Angeles' Fair Chance Initiative: We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

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