Provides general office support with a variety of clerical activities and related tasks. The receptionist will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, as well as additional clerical duties.
??? Greets and directs visitors
??? Answer all phone lines
??? Assist with payroll functions including but not limited to collecting timekeeping
information, reviewing all time cards for accuracy, costing of timecards, and issuing pay
and pay-related information to employees.
??? Provide professional, administrative support to the members of the Senior Management Team as requested.
??? Assists with accounts payable functions including but not limited to verifying invoices,
expense reports, check requests, and purchase requisitions; entering data into accounts
payable system; and processing weekly check runs.
??? Assists with accounts receivable functions including but not limited to applying payments to
appropriate accounts, reconciling customer accounts, and handling customer inquiries.
??? Provides callers with information such as company address, directions to the company location, company fax numbers,
company website and other related information
??? Maintain calendars, schedule meetings and/or appointments.
??? Coordinates the pick-up and delivery of express mail services
??? Assists in the ordering, receiving, stocking and distribution of office supplies
??? Assists with other related clerical duties such as photocopying, faxing, filing and collating
??? Coordinate office activities
??? Performs general data entry
??? Must have 2+ years of experience in Excel, Word and Outlook. Must be able to create and
analyze spreadsheets in excel, and ability to learn new programs.
??? Excellent written and verbal English/Spanish language skills required.
??? Perform any other related duties as required or assigned.
Working hours: 8:00 AM - 5:00 PM
- Must be proficient using Microsoft Word, Excel, Outlook, Famous, and ability to learn new programs
QUALIFICATIONS AND EDUCATION REQUIREMENTS
2+ years of administrative experience. Associates degree in business preferred. Must have professional appearance with positive attitude, be a self-starter, the ability to work independently, possess good time management skills, be detailed and action oriented. Ability to multi-task and adjust to changing priorities.
M-F from 8-5 with occasional need for a Saturday12-4. May need to stay 1 hour of OT on weekdays depending on how busy we are.
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San Francisco Fair Chance Ordinance:
Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.