Accounting Assistant

  • location: Woodbury, NY
  • type: Permanent
  • salary: $45,000 - $50,000 per year
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job description

Accounting Assistant

Are you seeking a rewarding career with a reputable, stable firm? Do you have the ability handle several tasks simultaneously? Are you an experienced Accounting Assistant? If so this posiiton may be the perfect fit and exactly what you have been seeking.

In this position, our candidate will assist with accounting and contract management tasks.

The primary focus will be invoicing clients in an accurate and timely manner.

Scanning and tracking incoming company project contracts.

Some administrative tasks including daily mail distribution, filing, answering phone calls, and other special tasks as they occur.

-Manage account balances to discover outstanding debts or other inconsistencies
-Collect all information needed to calculate bills receivable (order amounts, discount rates etc.)
-Check the data input in the accounting system to ensure accuracy of final bill
-Issue invoices and bills and sent them to customers through various channels (mail, e-mail etc.)
-Issue customer account statements periodically or whenever necessary
-Receive payments through various methods (cash, online payments etc.) and check for credibility
-Send reminders for payments and contact customers when assigned
-Update accounting records with new payments, balances, customer information etc.
-Answer questions and handle complaints from customers regarding bills
-Report on activity to upper management
-Accounts Receivable/Accounts Payable

Working hours: 8:00 AM - 5:00 PM

1-2 years accounting / project invoicing experience.

Experience in the architecture / engineering industry is a plus.

Experience with Deltek Vision is a plus.

Strong MS Office skills especially Excel and Word required.

Excellent communication skills.

Detail oriented, ability to multitask in a face paced environment and a team player.

Proven experience as billing clerk or general accounting experience
-Adherence to laws and confidentiality guidelines
-Proficient in MS Office (especially Excel); Working knowledge of relevant software (e.g. Quickbooks) will be appreciated
-Excellent math ability

-Good organizational skills
-Excellent communication skills
-Associates required Bachelors preferred

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

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