Executive Assistant

  • location: Nashville, TN
  • type: Permanent
  • salary: $60,000 - $70,000 per year
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job description

Executive Assistant

Randstad on West End is looking for an Executive Assistant to support a client of ours in Nashville, TN. They are looking for a candidate with 5+ years as an executive assistant or administrative assistant supporting executives for a large company. The client requires an advanced background check, drug screen, and education verification. This is a Direct Hire position that pays $60-70K/yr based on experience. If you are interested in the position please submit your resume to the positing and give us a call if you have the required experience (615)-292-3816. Make sure all related experience is showcased on your resume. Thank you.

Responsibilities:
- Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
- Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
- Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
- Represents the executive by attending meetings in the executive's absence; speaking for the executive.
- Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
- Maintains customer confidence and protects operations by keeping information confidential.
- Completes projects by assigning work to clerical staff; following up on results.
- Prepares reports by collecting and analyzing information.
- Secures information by completing data base backups.
- Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
- Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
- Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
- Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
- Contributes to team effort by accomplishing related results as needed.

Working hours: 8:00 AM - 5:00 PM

Skills:
- Possesses a positive disposition and enjoy cultivating a fun and inviting office atmosphere for employees.
- Excellent interpersonal and communication skills, both written and verbal. Ability to effectively work with people in all areas of business.
- Friendly and professional phone and email etiquette
- Ability to handle multiple tasks and projects at a time.
- Excellent planning and organizational skills
- Competent with a variety of office tasks
- Ability to cope with stressful situations
- Strong self-motivation
- Detail-oriented
- Working knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint, OneNote, OneDrive) Adobe
- Acrobat and Internet

Qualifications:
- 5+ years as an executive assistant or administrative assistant supporting executives for a large company required
- the client prefers a candidate that knows the Nashville area well and has planned company events & meals in the area

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

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