Executive Assistant I

  • location: Cambridge, MA
  • type: Temp to Perm
  • salary: $30 - $38 per hour
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job description

Executive Assistant I

Location: Lexington, MA (Eventually Cambridge)
Duration: 6+ Months
Type: Temp-Perm
Hours: 40 hours per week
Summary:
Provides support for members of the Ophthalmology Global Franchise team. This is accomplished by coordinating the support of assigned leadership and team members, as well as routine departmental support as requested. Daily items for assigned personnel include calendar management, scheduling of meetings, phone support, expense reports, travel arrangements, word processing of documents, development of presentation slides, tracking/processing of purchasing requests (proposals, POs, accruals), and any other departmental support tasks as assigned.
Responsibilities:
Provide ongoing administrative assistance such as:
?? Greet visitors, answers and directs phone calls to appropriate areas and answers routine and non-routine inquiries.
?? Prepare routine and non-routine correspondence, reports, spreadsheets and presentations. Contacts company employees at all organizational levels to gather information.
?? Compile and analyzes information and reports relevant to department projects.
?? Maintain electronic and paper filing systems.
Provide travel, schedule, and meeting coordination such as:
?? Coordinate travel plans for department staff
?? Prepare expense reports for designated departmental staff
?? Maintain calendars, department schedules, and time-off schedules.
?? Coordinate meetings including reserving meeting rooms, confirming attendee availability, and securing audio/visual equipment, catering and other resources.
Working hours: 8:30 AM - 5:00 PM
Skills:
--Ability to operate a personal computer and related software
--Advanced MS Office skills:
--Word: Forms, Mail Merge, Index and Tables
--Excel: Forms, Formulas, Functions, Pivot Tables, Graphs
--PowerPoint: Graphics, Animation
--Ability to operate general office equipment
--Ability to prioritize and perform multiple tasks in a fast-paced, collaborative team environment
--Ability to interact appropriately with senior management on a regular basis
--Solid verbal and written communication skills
--Solid organizational skills; ability to organize and maintain accurate, orderly files and records
--Strong attention to detail; ability to accurately proofread documents
--Ability to maintain confidentiality
Qualifications:
?? High School diploma or equivalent required; Bachelor??s degree preferred
?? 5-7+ years administrative experience in a fast-paced professional environment
?? Knowledge of proper English usage, grammar, vocabulary, spelling
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.
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    Executive Assistant

  • location: Lexington, MA
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  • date posted: 7/16/2018