Budget Specialist

  • location: Baltimore, MD
  • type: Temporary
  • salary: $18 - $25 per hour
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job description

Budget Specialist

Essential Job Functions:
-Accounts Payables [FV60]: Review, code and approve invoices for payment in the centralized Accounts Payable system. This includes vendor invoices, Faculty and Staff Travel and Expense reports, expense reimbursements and check requests. Review, approve and/or deny purchase order requests initiated by Division Faculty and Staff. Audit purchase orders for discrepancies.
-Maintains contact with JHU Central Accounts Payable offices and personnel.
-Accounts Receivables [FV70]: Receive and document checks for deposits into Divisional and Clinical funds. Initiate transmittal forms and forward to central offices. File photocopies in the appropriate non-sponsored funds file folder. Create a document via- FV70 for Sponsored Grant deposits. Resolve accounts receivable issues by communicating with Accounts Receivable, Cash Accounting, and Billings departments.
-Financial Responsibilities:
--Working with Cardiology Finance Management, create and process invoices for the Cardiology Affiliated programs. Maintain records and ensure invoices are generated monthly and corresponding payments are received from the billed organizations. Enter records into the financial systems. Process on-line check requests and enter into tracking file. Generate accruals for both revenues and expenses Complete ISR processing associated with the monthly supplements paid to JHU faculty for their efforts on the affiliated programs and other supplement based programs. Communicate with faculty when payment requests are completed and review payments to ensure they are within the budgeted funds and program guidelines.
--Assist in the annual budget process and the reprojections to ensure revenues and payments are effectively planned. Analyze and reconcile financial information to make the appropriate projections.
--Participate in financial projects and analyses as requested by management.
-Grants: Assist finance staff with planning and development of budgets for submission with grant packages to various federal offices, private agencies, foundations, and commercial agencies.
-Assist with the coordination and submission of large multi-center proposals. Will assist with tracking proposal and other documentation through signature/approval process.
-Sponsored funds account closeouts: Complete G/L Non-Payroll cost transfers to move unallowable charges off of grants and to bring ended grants to a zero balance for closing. Cancel out of date Purchase Orders to remove encumbrances off of grants. Notify PI of available funds that need to be spent by the upcoming close date. Maintain an accurate log of files and records, filing and labeling, and defining the destroy date. Complete Reconciliation Sheet for Final FSR to be forwarded to the Sponsored office, and the request grant inactivated.
-FSR: Prepare Annual FSR???. Watch limited spending on these grants, as well as move off unallowable charges via- G/L non-payroll cost transfer.
-Fellowship Responsibilities: Credential and process research fellows coming into various research labs for faculty members. Monitors and processes all visas to stay in accordance with
-Immigration Services. Acts as the primary contact to to divisions and fellowship coordinators for information related to any fellow and staff issues as they relate to employment, visa status, and credentialing. Oversees
Working hours: 8:00 AM - 5:00 PM
Accounting and Budgeting Experience
SAP Experience a plus
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