Executive Administrative Assistant
Randstad is seeking an Exceptional Executive Assistant to support a top Executive!!!
This is a high profile position that requires you to be the first point of contact with VIPs including clients, business associates and other company executives and staff.
Responsibilities (include but not limited to):
Coordinate all aspects of travel (domestic and international) and itineraries for Executive
Utilize all Microsoft Office programs including Outlook, Word, Excel, PowerPoint.
Calendaring across multiple time zones and for multiple executives.
International travel planning including Visa acquisition is a must.
Ability to juggle multiple demands and priorities.
Calm under pressure, high energy, passion for the role.
Manage Executive's email, mail, contacts database and phone calls
Support sales and client contracting with creation of proposals, contracts including managing version control etc.
Capture follow-up action items from all meetings / calls & track completion
Identify and recommend opportunities for greater efficiency and productivity
Prepare expense reports for travel and other expenses
Maintain filing systems and other general office duties
Personal & profession errands (bank, lunch, gifts etc.)
Occasional home office organizational support
Working hours: 8:00 AM - 5:00 PM
Qualifications (include but not limited to):
3+ years of experience supporting high level executives
Ability to meet deadlines while managing/prioritizing multiple tasks
Excellent written, communication and organizational skills (i.e. excellent grammar, ability to proofread etc.)
Efficient and fast with a drive to get things done
Positive, personable, confident and a team player
Ability/desire to learn and accept new challenges
Computer savvy - including MS Office and CRM systems
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.