Administrative Assistant Advanced Level

  • location: South Bend, IN
  • type: Permanent
  • salary: $44,720 - $49,920 per year
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job description

Administrative Assistant Advanced Level

We are working with a public accounting, consulting, and technology firm with an office located in South Bend, Indiana. This position provides project support to client services relative to the administration of reports, letters, presentations, proposals and other prospect and client deliverables. This position requires extensive people, communication, project coordination, organizational and process skills; along with knowledge of the internal business practices and priorities to support multiple projects with a high level of focus on quality, accuracy and confidentiality in all work products. The position requires a high degree of technical competence in Microsoft Word, Excel, PowerPoint and other applications. This position also assists with local office services such as front office, meeting services and mail, and is a member of the Global Services Team.
-Prepare, edit, format, proofread and process reports in specialized software or Microsoft Word with multiple page layouts, headers/footers, and graphs/ charts/ tables; and utilizing firm determined procedures.
-Prepare, edit and format PowerPoint presentations using advanced features and functions.
-Create, edit and format .pdf files and forms using Adobe Acrobat Professional.
-Create, edit, and use standard templates in Microsoft Word, Excel and PowerPoint
-Maintain an efficient filing system for documents in accordance with firm wide records system.
-Research and document information using various Internet search engines and sites.
-Coordinate the production of reports and documents, including scanning, photocopying, binding, assembly and delivery upon completion.
-Use extensive knowledge of internal business practices and priorities to proactively respond to daily issues and requests.
-Conduct training on processes and navigating in systems and work tools to maintain consistent practices.
-Create/maintain processes, user guides and other work tools, including communicating updates and maintaining information on site for future reference.
-Provide assistance and help answer questions on processes, formatting and utilizing software, systems and work tools.
-Utilize tracking systems to ensure all time and materials are recorded, project work and type are tracked, and project instructions and client interactions are fully documented.
-Support various projects from start to finish using Microsoft software and other firm systems or web-based applications including working with others to ensure quality and timely completion and document management.
Working hours: 8:00 AM - 5:00 PM
-5+ of project administration work experience in a professional services and/or consulting firm environment.
-Bachelor's degree preferred in business administration or related field
-Advanced Microsoft Word, PowerPoint, Excel, Adobe Acrobat Professional, web-based applications, and database solutions are required. Working knowledge preferred in Microsoft SharePoint and Visio.
-User knowledge of office technology equipment such as videoconferencing, multi-functional devices and LCD projectors.
-Knowledge of financial and accounting terminology preferred.
-Excellent project coordination and organizational skills with the ability to multi-task and prioritize to complete client work and projects.
-Process oriented, highly organized, accurate, quality focused with the ability to handle and prioritize multiple projects to proactively respond and keep business leadership apprised of critical issues.
-Excellent analytical skills to identify and report trends and make recommendations in collaboration with others.
-Ability to handle key assignments of confidential nature.
-Demonstrate openness to new challenges and opportunities and continuous learning.
-Reliable and dependable with an excellent attendance and punctuality record.
-Must be willing to work overtime as needed.
-Able to work flexible hours based on project needs and peak busy times.
-Will be tested on Excel, PowerPower, and Clerical Proofreading (test scores must be 90%+)
If you're interested and meet the qualifications apply now! Only qualified applicants will be contacted.
Recruiter: Michaela at
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.
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