Office Coordinator

  • location: Phoenix, AZ
  • type: Permanent
  • salary: $45,000 - $50,000 per year
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job description

Office Coordinator

One of our clients located in Scottsdale is searching for an Office Coordinator. The ideal candidate is self-directed, proactive, personable and detail-oriented. As the Office Coordinator, you will coordinate various office tasks and functions to ensure office operations run smoothly at all times as well as work directly with C-level executives and will be responsible for performing a number of administrative duties. This is an excellent opportunity to join a growing company with competitive compensation.

Essential duties and responsibilities of an Office Coordinator include the following:
??? Coordinate executive communications, including taking calls, responding to emails and interfacing with clients
??? Prepare internal and external corporate documents for team members and industry partners
??? Schedule meetings and appointments and manage travel itineraries
??? Arrange corporate events to take place outside of the work place, such as golf tournaments, fund-raising events and staff appreciation events
??? Maintain an organized filing system of paper and electronic documents
??? Uphold a strict level of confidentiality
??? Develop and sustain a level of professionalism among staff and clientele
??? Follow office workflow procedures to ensure maximum efficiency
??? Maintain files and records with effective filing systems
??? Support other teams with various administrative tasks (redirecting calls, disseminating correspondence, scheduling meetings etc.)
??? Greet and assist visitors when they arrive at the office
??? Monitor office expenditures and handle all office contracts (rent, service etc.)
??? Perform basic bookkeeping activities and update the accounting system
??? Deal with customer complaints or issues
??? Monitor office supplies inventory and place orders
??? Assist in vendor relationship management
??? Working hours: 8:00 AM - 5:00 PM

Working hours: 8:00 AM - 5:00 PM

--Proven experience as an Executive Assistant, Office Manager, Administrative Assistant, or similar role
--Experience in staffing/recruitment will be a plus
--Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software
--Proficiency in collaboration and delegation of duties
--Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
--Exceptional interpersonal skills

If you believe you have the skills required to be successful in this role as an Office Coordinator, please apply online or for immediate consideration send resumes to

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.
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