ADMINISTRATIVE ASSISTANT- CREATIVE COORDINATOR- Los Angeles, CA
Are you ready for an exciting and rewarding career with a top name brand? Are you adaptable, teachable and thrive in fast paced high pressure environment? If you are an Administrative Assistant who can support multiple company executives while meeting deadlines and provide quality work and professionalism, than this opportunity is for you!
Our client, a major cosmetics brand based in New York City, is expanding its Los Angeles, CA and west coast operations teams and are looking for a qualified Administrative Assistant/Creative Coordinator to support the Vice President and Executive Directors. This position is Temp to Hire for the right individual who is looking to be a producer down the line and work in creative long term.
?? Overall administrative tasks i.e. scheduling and coordinating, filing documents, working on projects and meeting strict deadlines.
?? May attend phot shoots off site.
?? Manage Outlook Calendar for Executives & VP
?? Schedule meetings & works to coordinate and prioritize meetings
?? Responsible for domestic and international travel arrangements- Arrange travel, flights, car services, etc.
?? Manage all meeting details: confirm attendees, prepare conference room and A/V equipment, organize PowerPoint presentations and meeting handouts
?? Phone support for field phone queries with professional responses; direct caller to appropriate staff and/or message taking
?? Prepare expense reports as required
?? Special projects as assigned such as correspondence and PowerPoint presentations.
?? Maintain department vacation schedules
?? Coordinate on-boarding, interpersonal and organization skills with ability to drive projects in efficient and diplomatic manner
Working hours: 8:00 AM - 5:00 PM
--2-3 years of Administrative Assistant experience (preferably supporting Executives)
--College degree preferred
--Proficiency in computer skills and software including Microsoft Office
--Ability to proactively and effectively collaborate with internal cross-functional partners
--Ability to manage highly confidential and urgent matters
--Adobe Suit is a plus but not required
--Excellent communication, interpersonal and organizational skills with ability to drive projects in efficient and diplomatic manner
If you have what it takes to succeed in a fast paced environment and are looking for a long term career opportunity with a respected, global brand, submit your resume and APPLY NOW!
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