Accounts Payable & Receivable and Accounting Assistant

  • location: Newark, CA
  • type: Temp to Perm
  • salary: $16 - $24 per hour
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job description

Accounts Payable & Receivable and Accounting Assistant

An international manufacturing company is looking to fill a role for an accounting assistant, primarily focused on accounts payable and accounts receivable assistance. Job duties include general office administration and maintaining of the company's bookkeeping and financial data.

Accounting and Administration assistant primarily for accounts payable and accounts receivable departments
Hours are M-F 9AM-6PM
Pay is $16-24 DOE

Accounting (85%)
Performs accounts payable activities such as invoice data entries, creating expense reports, mailing out checks, filing paid invoices and handling vendor inquiries
Performs accounts receivable activities such as data entries of receipts, charging customer credit cards, managing petty cash, depositing checks, preparing the weekly accounting receivable reports, monitoring overdue customer accounts and handling customer account inquiries
Creates and updates customer/vendor data in the ACCPAC
Administrates various taxes, including calculating sales tax dues and preparing 1099 forms
Calculate sales commissions and rebates, prepares cash daily cash flow statement and manages intercompany transaction
Prepares AR aging reports and revenue summary reports ?? revenue by customers, sales persons, tax code and etc
Reconcile inter-company accounts and major customer accounts
Perform ad hoc accounting projects as assigned

Working hours: 9:00 AM - 6:00 PM

Administrative (10%)
--Administrates and maintains attendance/vacation/sick leave records for all employees
--Orders office supplies as needed
--Greets visitors/delivery personnel and inform the appropriate person
--Organizes and files accounting and administration records
--Interfaces with office related vendors, landlord, and insurance brokers
--Distributes the domestic mail within the company
--Orders repair and maintenance of company facilities, equipment, etc. as needed
--Performs miscellaneous administrative duties as requested
--Answers phone calls and forwards to appropriate persons
--Organizes company events and coordinates with vendors and guests

Other & Miscellaneous (5%)
--Seeks constant improvement, more efficient and less expensive ways and means in work processes
--Performs special projects and other miscellaneous duties as assigned by supervisors
--Maintains high ethical standards in the work place

Required Skills- Attention to detail, Accounting basics, Accuracy, Communication-Oral Reading and Writing English, Ethics, Personal Computer Usage, Multi-Tasking, Dependability/Reliability, Math Skill, Vendor relations, Team Player, Self-Starter

Bachelor's Degree (B.A.) preferred
1-2 years of related experience and/or training

If you are qualified for and interested in this position- please apply now!

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