The Assistant reports to the Property Manager. The Assistant is familiar with all aspects pertaining to the daily operation of the assigned properties and supports the Property Manager and Director(s) in establishing favorable tenant relations, maintaining the properties in a first-class manner, carrying out all administrative duties, and quickly responding to tenant requests
-Assist Property Manager in the administration of all leases. Respond to and coordinate tenant service requests and inquiries regarding operation of the building.
-Maintain orderly property files, including tenant, vendor, insurance, accounts payable, accounts receivable, and property files.
-Update, track and maintain Certificate of Insurance lists for tenants and vendors.
-Responsible for processing of all accounts payable. Based on budget guidelines, accurately code invoices for Property Manager???s approval. Generate purchase orders per company policies. Match invoices to POs, and complete invoice data entry. Oversee data entry function for certain properties in the case where data entry is performed by others.
-Responsible for calculating and processing tenant bill-back for submetered utility consumption.
-Review Pre-Posting Report for accuracy prior to posting of rents to tenant accounts. Generate and review rent statements and sundry billings, and ensure delivery of accurate rent statements every month.
III. Tenant Relations
-Visit with primary tenant contacts and provide ongoing communication to create and maintain favorable relations between tenants and management. Maintain tenant relations log.
-Responsible for day-to-day tenant calls. Follow through to 100% completion on all tenant requests. Coordinate all tenant events.
-Coordinate move-in of tenants. Provide Welcome Package, keys, coordinate move. Arrange for welcome gift.
IV. Building Operations
-Periodically review service contracts and prepare and administer all bids for services.
-Relay complaints, problems, special cleaning projects, etc. to Building Engineer; follow up to ensure task completion.
V. Tenant/Building Improvement Supervision
-Notify tenants in advance of any construction activity that will impact building operations or the tenants
Working hours: 8:00 AM - 5:00 PM
Proficiency in MS Office (Word, Excel, PowerPoint) and any specific software as required
Proficiency in Yardi Voyager, MRI preferable.
If you or a someone you know meet these requirements please apply online or send a resume to firstname.lastname@example.org
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