Executive Administrative Assistant

  • location: Charleston, SC
  • type: Temp to Perm
  • salary: $45,000 - $48,000 per year
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job description

Executive Administrative Assistant

We are seeking an Administrative Assistant for a temp-to-permanent opening in Charleston. The salary will be between $42,000-$50,000 a year based on prior work experience combined with education. The hours will be between 8am-5pm working Monday-Friday. Once permanent, you will be eligible for their competitive medical, dental, 401(k) benefits, as well as paid holidays and vacation days.

*Professional Work Environment
*Stable and Growing Organization
*Competitive Salary and Benefits
*Parking Provided

In this role, you will be supporting three Executives with a variety of tasks to include but not limited to:
*Organizing travel arrangements and maintaining their busy calendars.
*Typing correspondence, developing powerpoint slides, and simple excel charts/trackers.
*Providing basic accounting assistance: completing and submitting invoices, and reviewing budget status.
*Completing and submitting expense reports for each supervisor through concur software
*Scheduling and coordinating all business units meeting and events, including meeting planning, room reservations, food service and transportation support for all attendees.
*Maintaining and file all information pertaining to contracts, supplier agreements & files both physical and SharePoint related.
*Preparing all contract approvals and paying order information for signature and remittance.
*Overseeing all administrative aspects of conferences including registrations, confirmations, certificates, badges & evaluations, preparation and mailing of booth graphics, materials to conference location.
*Managing and corresponding with providers regarding all inventory, orders and conference support.
*Responsible for the execution of the Records Management and Retention policy as pertains to Business Units Department procedures, as well as routine filing.
*Coordinating the PACE award process, nominations, voting, ordering of award and presentation.
*Assisting Office Manager in phone coverage for companies direct line.

Working hours: 8:00 AM - 5:00 PM

Required Skills:
*Customer service oriented "can do" approach to work
*Must have the ability to communicate professionally, accurately and clearly both orally and in writing
*Must have superior organizational skills and accuracy. Excellent problem-solving and people skills also required.
*Pleasant telephone manner; able to "think on feet" when dealing with callers
*Must be a resourceful, problem-solver, solution-oriented professional

Minimum Qualifications:
*Associate degree and 10 plus years of Executive Administration experience required (High School Education considered with more years of experience)
*Advanced MS Office skills (Word, Excel, Powerpoint, Outlook)
*Previous experience working in a Corporate or professional office setting
*Prior experience supporting multiple Executive at one time
*Experienced with working with confidential information

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

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