Marketing Administrative Assistant
Do you have a passion for working with people, excellent organizational skills, and a mind for marketing? My client in San Jose specializes in digital and dental imaging solutions and is looking for someone with 2+ years professional experience to help keep their creative office running smoothly, and propelling forward.
TYPE: Temp to Hire
Supports the Marketing Manager, the Director of Operations and the management team.
Assists Director of Operation and Office Manager in maintaining a supportive, fun, comfortable, safe and efficient office environment.
Manages the office calendar and scheduling for the Managing Principle.
Greets office visitors, answers phones, and responds to general office emails and inquiries.
Schedules and plans vendor meetings and internal office events.
Runs light errands, distributes office mail, and places orders for office supplies, catering and messenger services.
Responsible for scheduling and awareness of client and internal meetings. Provides water, coffee and general office support for their preparation.
Tracks expenses and income transactions. Maintains bookkeeping data entry.
Organizes, maintains and updates materials library. Logs updated binders and samples, and keeps library tidy.
Plans and executes internal staff events and outings with the guidance of the Office Manager. Includes quarterly staff outings and intermittent lunches and happy hours.
Tidies communal office areas. Performs light repairs and maintenance as needed.
Supports technical staff as needed: scans drawings, compiles meeting booklets, updates documents, runs errands and completes graphic updates/edits.
Working hours: 8:00 AM - 5:00 PM
Plans and executes internal marketing and networking events under the guidance of the Marketing Manager.
Creates or edits marketing brochures using InDesign.
Assists in creating or editing RFP's and RFQ's.
Manages social media platforms. Composes posts, tracks diagnostics and sponsorship campaigns, organizes and schedules shareable content.
Updates and maintains company website. Populates new project pages, news and blog updates, creates SEOs and keywords for search-ability.
Updates and maintains company CRM database using Cosential.
Warm, friendly and easy to work with.
Ability to work well in a team environment.
Social media savvy.
Strong writing, editing, verbal, and organizational skills.
Strong attention to detail and follow through on tasks.
Ability to think creatively, work efficiently, plan ahead, and juggle multiple tasks at once.
Ability to pivot and accommodate last minute changes in daily responsibilities.
Design and/or artistic eye preferred.
Proficient in Microsoft Office Suite (Word, PowerPoint, Excel and Outlook)
Working knowledge of Adobe Create Suite (Acrobat, Illustrator, InDesign and Photoshop), and WordPress.
If you meet some or most of these requirements, please apply online or submit a resume to Desiree at email@example.com.
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