Firm Administrator

  • location: Charleston, SC
  • type: Permanent
  • salary: $90,000 - $93,000 per year
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job description

Firm Administrator

Randstad is seeking a Firm Administrator for a permanent opening in Charleston. The hours will be 8am-5pm and the salary is $75,000- $95,000 based on previous work history. The firm is well established and offers competitive benefits and a friendly work environment. The selected candidate will be required to travel to all office locations in South and North Carolina.

Job Duties:
-Oversee the daily and annual expenditures of the firm, review the income statement and balance sheet daily.
-Review and sign checks daily and to work with the partners and the various banks for required documentation for all accounts.
-Oversee all of the accounting and billing personnel on a daily basis.
-Handle a portion of the monthly billing.
-Oversee and assist with the Accounts Receivable and with online billing.
-Assist in handling online billing appeals.
-Oversee and manage the day to day operations for the firm??s 401(k) Plan.
-Oversee and manage the weekly and annual functions of our Section 125 Cafeteria Plan.
-Oversee the HR functions for all four offices.
-Assist the partners in the management of associates. Assist all attorneys with daily staff issues. Assist in finding coverage for staff when others are on vacation.
-Oversee the Office Managers in the three satellite offices.
-Negotiate service contracts for the various offices and equipment to include copiers, computes, postage meters, janitorial and other maintenance contracts.
-Handle all of the insurance renewals for the firm including health, dental, vision, life, LTD, Professional Liability, Employment Risk, Cyber, Kidnap and Ransom, Commercial Liability package, Employee Theft and Dishonesty, and Fiduciary.
-Assist the partners in planning the annual retreat and all other attorney and/or attorney and staff functions (Thanksgiving pot luck, Christmas celebration and monthly birthday celebrations).
-Sit on and participate in the weekly Executive Committee Meetings.
-Set the calendar and agenda for all Partners meetings.
-Continually look for ways to automate HR and other accounting functions so save time and money.
-Supervise all of the administrative staff (accounting, IT, billing, service/copy center, training team)

Working hours: 8:00 AM - 5:00 PM

Required Skills:
*Advanced Interpersonal skills
*Excellent organizational and follow up skills
*Professional and pleasant demeanor
*Proven leadership abilities

*At least two years of prior Law Office management, HR, or accounting experience
*Bachelor's degree plus 5 years of applicable experience
*At least 3 prior years of Firm Administration or Office Management experience
*A minimum of 5 years of Accounting experience
*A minimum of 3 years of HR experience
*Advanced MS Office Skills

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

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