Executive Assistant

  • location: Boston, MA
  • type: Temp to Perm
  • salary: $27 - $35 per hour
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job description

Executive Assistant

Randstad is in search of an experience Executive Assistant to work in one of the largest hospitals in the Boston area. Reporting to the Vice President of Network Development, along with potentially one additional executive that is to be determined, the Executive Assistant will provide administrative support to ensure the efficient and effective day-to-day functioning of their respective administrative areas. This position requires excellent organizational, interpersonal and communication skills and attention to detail.

Responsibilities:
- Manage executive schedules, including the planning and timely notification of meetings and appointments using independent judgment in setting priorities and proposing alternatives to meetings; meeting preparation
a. Maintain one or more complex, high volume calendars
b. Collaborate with other senior staff, EAs, and individuals outside of the organization to ensure sound calendar management, adequate balance of meeting time, work time and general availability
c. Ensure adequate travel time in schedules
d. Communicate schedule changes in timely manner
e. Proactively identify calendar conflicts and works with directors to resolve
- Support and set up individual, small group, and committee/working group/task force meetings
a. Ensure meeting participants have accurate meeting logistics (location, directions, etc.)
b. Arranges for conference room, catering, and technical support (i.e.: projector, teleconferencing services) and prepares materials as necessary
- Ensure efficient and effective day-to-day functioning of activities within their respective areas and their direct reports
a. As needed, own/manage/execute projects on behalf of the SVPs
- Provide customer friendly support to answer questions and resolve issues in accordance with appropriate policies and procedures
- Provide administrative support to the Clinical Services, Ambulatory Services, and BWPO units; act as payroll timekeeper for those units
- Responsible for supply ordering and utilization
- Handle confidential matters with the utmost discretion
- Uses independent judgment to manage workload and responsibilities, as well as solve problems

Working hours: 8:30 AM - 5:00 PM

Skills:
--Strong verbal and written communication skills
--Must possess excellent interpersonal and communication skills with excellent attention to detail and follow-through
--Professional demeanor - high level of diplomacy and discretion
--Must have high emotional intelligence
--Must have a strong customer service orientation
--Must have strong problem solving and organizational skills
--Must be flexible and willing to take initiative
--Must be able to work independently to complete projects and ad-hoc assignments
--Must be able to function effectively in a fast-paced environment, organize and prioritize work, and meet deadlines; demonstrated ability to navigate complex systems

Qualifications:
- Associates degree or related experience required. Bachelors degree preferred
- Must have a minimum of five to seven years experience involving complex calendar management and the support of senior management in a large, complex, matrix organization. Experience supporting multiple senior executives is preferred
- Must be proficient with Microsoft PowerPoint, Word, Excel, and other MS Office software

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

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