Administrative Assistant

  • location: Mount Juliet, TN
  • type: Temp to Perm
  • salary: $18 per hour
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job description

Administrative Assistant

Randstad in is searching for an Administrative Assistant who is proficient in Microsoft Excel for a leading logistics company Mt. Juliet, TN.
The ideal candidate is responsible for this location's highly visible front desk area to include greeting visitors, providing administrative and clerical support to senior management and executing confidential, complex and sensitive matters. Models and acts in accordance with our guiding principles and core values.

Responsibilities:
-Greet visitors and manage the front desk/reception area
-Perform a broad range of administrative and clerical functions of a confidential or specialized nature on a regular basis.
-Prepare, compose and initiate accurate and timely correspondence, memoranda, presentation material and reports.
-Coordinate resources and obtain information for special projects and assignments.
-Coordinate and schedule meetings, conferences and appointments.
-Responsible for meal catering and special event planning
-Coordinate and maintain department calendar.
-Answer routine telephone calls, providing information to callers, including senior management and key external sources.
-Manage information; organize and maintain paper and electronic files, ensuring files are updated and maintained on a weekly basis.
-Process incoming and outgoing correspondence for postal mail and email.
-Coordinate and/or facilitate travel arrangements.
-Assist the HR department with a variety of employment-related duties and tasks
-Process and/or prepare expenses reports for senior management.
-Create/generate labor/financial reports for senior management
-File paperwork and maintain filing system.
-Perform various special projects as needed.
-Maintain a high level of professionalism and confidentiality.
-Perform other duties as assigned.

Working hours: 7:00 AM - 4:00 PM

Skills:
-Must be able to read, write and speak English fluently.
-Ability to communicate and interact effectively with multi-functional and diverse backgrounds.
-Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
-Ability to write reports, business correspondence, and procedure manuals.
-Ability to effectively present information and respond to questions from management, employees, customers, and vendors.
-Must be PC literate.
-Advanced level proficiency in Microsoft Office including Excel, Word and PowerPoint; internet, web-based and job specific software applications.
-Demonstrated ability to compose, edit and proof read written documents (routine letters, business correspondence and reports of varying complexity).
-Ability to produce error-free documents from rough draft involving a standard business vocabulary, or a limited range of specialized recurrent terminology.
-Skilled in the creation of spreadsheets, reports, charts, and graphs.
-Excellent planning, time management, collaboration, decision making, organization, presentation and negotiating skills.
-Knowledgeable of company policies, practices and operations.
-Must be flexible, able to balance multiple tasks and changing priorities, and possess exceptional interpersonal skills.
-Ability to display a strong sense of urgency and good judgment.
-Excellent oral communications skills.
-Ability to work well in a team environment and manage through conflict with a positive, flexible attitude and sense of humor.
-Ability to support team members in furthering departmental goals through open and honest communication, promoting team interests over self interest.
-Requires a high degree of integrity and the ability to maintain confidentiality.

Education:
High School

Experience:
Experienced

Qualifications:
-High School Diploma or GED required.
-Minimum three years related experience.
-Minimum one year industry experience preferred.


Call 615-708-2708 to be considered for this position.

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

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