Administrative Assistant

  • location: Placentia, CA
  • type: Permanent
  • salary: $17 - $19 per hour
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job description

Administrative Assistant

Coordinates calendars, including scheduling appointments, meetings and events.
Provides administrative support for specific and/or ongoing projects, such as generating reports, logs, calendars, and mailings, applying general business practices, as well as company policies and procedures.
Prepares letters, documents, presentations, reports and forms as directed.

Responsibilities:
Answers the Director???s calls and directs or assists internal and external callers as necessary.
Maintains an inventory of supplies, including monitoring needs, ordering and submission of requisitions.
Manages filing systems. Assists with coordination of files to be sent to off-site for imaging and storage; assists with retrieval of documents.
Coordinates travel arrangements.
Schedules meetings and coordinates catering for approved meetings. Prepares meeting materials, meeting set-up, minute taking, etc. as designated by the Director and/or Managers.

Working hours: 8:00 AM - 5:00 PM

Skills:
Responds to incoming and outgoing correspondence per administrative policy.
Handles all incoming invoices and expense reports for Director, Managers and/or departmental staff.
Maintains confidential and sensitive information and files regarding management projects, policy, and personnel ensuring appropriate follow-up.
Manages attendance calendar for department.
May coordinate work with other administrative staff or play a key role in the coordination of staff efforts within the department.
May determine priority of matters of attention for the Director and/or Managers; redirects matters to staff or handle as appropriate.
Other projects and duties as assigned.

Education:
High School

Experience:
Experienced

Qualifications:
-Experience with multiple departments and front facing guests.
-This company is a great place to work, it's family owned and operated


-Client is really looking for someone with a great personality and looking for someone who wants to grow with the company.

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law. San Francisco Fair Chance Ordinance: Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.
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