Administrative Assistant (Executive)

  • location: Chicago, IL
  • type: Permanent
  • salary: $60,000 - $65,000 per year
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job description

Administrative Assistant (Executive)

Company: Randstad
Location: Loop
Salary: $60000- 65000
Position Title: Executive Assistant
Reports To: Division CEO
Length: Direct Hire

Responsibilities:
Responsibilities:

Calendar management:
Scheduling meetings and calls while serving as gatekeeper for incoming requests, and adjusting based on conflicts and shifting priorities
Travel management:
Making complex domestic and international travel arrangements, clearly communicating itinerary details, and processing related expense reports in a timely fashion
Meeting and event management:
Coordinating all logistics for meetings and functional events including venue selection, set-up, catering, agenda, minutes and communicating follow-ups to the leadership team
Document support:
Preparing, editing, and distributing presentations, spreadsheets, and communication pieces. Facilitating the signing, submission, and filing of legal documents
Confidentiality:
Exercising a high level of tact, integrity, and discretion in all communications and with maintaining records of a highly confidential nature

Work is performed under the general supervision of the CEO and consists of interaction with other members of the senior leadership team and their EAs

Working hours: 8:00 AM - 5:00 PM

Skills:
Microsoft Office Suite, proficient at advanced level for Excel, Power Point, Word and Outlook
Experienced in collaborating with cross functional groups for successful outcomes
Experience interfacing with global teams a plus, but not required
Experience with calendaring, travel management, and using on-line expense reporting systems

Education:
Bachelors

Experience:
Executive

Qualifications:
Qualifications:
Four-year College degree required
3-5 years?? experience as an Executive Assistant supporting VP level or above
Superior oral and written communication skills; problem solving skills including idea generation, resourcefulness, and the ability to remain calm under pressure; computer skills with the ability to troubleshoot; highly organized; excellent time management and multitasking; thorough and efficient output with minimal supervision; adapts easily to changing priorities


If you are interested in advancing your career with this opportunity, apply now for immediate consideration.

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.
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