Randstad is working with a world renowned university in the Boston area that is looking to hire a permanent operations assistant. The ideal candidate will be proactive, creative, and organized with 5-7 years of administrative experience. This role will be responsible for scheduling internal and external meetings, processing expenses and reimbursements, and assisting with creating and editing correspondence and presentations. This position requires the ability to exercise discretion, prioritize work and to perform well under pressure with tight deadlines. The role offers a competitive benefits package including tuition reimbursement, retirement plan, and health insurance plan. The target salary range for this opening is between $55,000 - $60,000 annually.
-Coordinate and schedule onsite and offsite appointments, meetings, and lunches/dinners via Outlook; and manage team???s calendars, which will include communication with high-level administrators, executives and external contacts, as well as ordering catering and preparing materials.
-Prepare documents and presentations
-Compile research materials and pull reports on request
-Coordinate travel including flights, hotels, trains and car service. Prepare travel itineraries and communicate all plans to appropriate parties via Outlook calendar or email.
-Respond to inquiries requiring an in-depth understanding of policies and procedures
-Process all expense reimbursements within a timely manner using Concur and teams??? accounts payable needs including invoice processing
Working hours: 8:30 AM - 5:00 PM
-Excellent computer skills, including proficiency in Outlook, PowerPoint, Word and Excel
-Proven ability to take initiative and work independently with minimal supervision
-Ability to set priorities and juggle multiple activities at once, often working under pressure
-Strong communication and interpersonal skills
-Bachelor Degree preferred
-Minimum of five years administrative or related experience required
If you are interested in this position please apply to this role and send your resume to firstname.lastname@example.org
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