Our client in Downtown Sacramento is looking for an Administrative Assistant to join their team on a long-term temporary basis. The Operations Assistant would be responsible for providing administrative support to the operations team, taking direction from the Operations Manager and Human Resources Manager. Duties include but are not limited to: overseeing inventory and procuring and restocking supplies/items; helping maintain daily office presentation and identifying maintenance needs as they arise; preparing for and participating in new employee, contractor and intern onboarding; occasional support of emergency response team and assisting with safety drills. This position is ideal for someone who is self-motivated, works well independently and is detail oriented. If you are looking to join a fun team with a great company culture, this could be the opportunity for you!
-Assists Operations Manager with procurement process to support daily office operations including, but not limited to: maintaining office supply inventory; managing supply requests from staff and placing orders weekly with several vendors; verifying receipt of supplies and distributing/restocking items accordingly; researching and evaluating ways to make more cost effective purchases; distributes packages that arrive daily to staff.
-Helps ensure daily upkeep of office space to provide a welcoming environment for staff and guests. Conducts daily site walks to verify that janitorial staff have completed their nightly tasks to standard and determines any maintenance needs. Submits maintenance tickets with property management or seeks quotes for service from third party vendors as needed.
-General operations tasks which may include: developing, maintaining and participating in Receptionists break and lunch coverage schedule monthly; developing monthly schedule breakroom kitchen schedule; answering questions from staff about mailing systems or shipping platforms and reaching out to those vendors as necessary to track or provide information about shipments.
-Aids in preparation for and onboarding of new employees, contractors and interns. Edits operational documents used by the organization in preparation for new employees, contractors, and interns. Prepares desks and offices for new employees. Organizes and prepares Employee Resource Guide as needed. Schedules trainings for interns and staff that cover the front desk breaks and lunch as necessary. Assists with staff offboarding and office moves as well.
-Supports Emergency Response Team as needed. Procures safety supplies. Edits operations documents when appropriate to include in emergency manual. Updates staff contact information in safety apps and systems.
Working hours: 8:00 PM - 5:00 PM
-Computer knowledge and skills
-Data entry skills
-Handling project assignments
-Ability to learn quickly
-Observant and self-motivated
-At least 1 year of previous experience with office administration and strong technical skills.
-Competency in a variety of Microsoft Office products, including Word, Excel, Outlook and PowerPoint.
-Previous experience with MacOS and iOS devices. Comfortable working with various
platforms and technologies a plus.
-Previous experience and competency with Salesforce or other contact management systems a plus.
-Strong writing and interpersonal skills. Previous experience working with vendors or external stakeholders a plus.
-Proficiency in conducting internet research and ability to solve problems and prioritize tasks with minimum supervision.
-Previous experience in marketing, public relations or communications plus.
If you are interested and qualified, please apply or send an email with your resume attached to Rebecca.Lipe@Randstadusa.com with the subject "Administrative Assistant"
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