Provides administrative support to principals by performing basic duties such as typing, filing, photocopying, telephone assistance, mail, supplies and calendars. May also schedule and confirm appointments, meetings and travel arrangements. Performs administrative duties such as assisting in the preparation of monthly operating results, monitoring expenses, tracking information using a PC, special projects requiring research and judgment, developing and analyzing reports. Typically supports mid to upper-level managers.
Provide administrative support to multiple departments in a high volume and fast pace environment, which is helpful in accomplishing the team effort and related results as needed.
Provide information by answering questions and request using proper verbal or written communication.
Have the ability to resolve administrative problems by analyzing data and identifying solutions.
Be accountable for archiving outdated records, and review reports for accuracy. All individuals will also be responsible for clerical support such as faxing and photocopying.
Completes operational requirements for administrative projects; expediting work results.
Answer questions about records and files (benefit payments and expense payments)
Retrieve, sort and file all information about records and files.
Read all kinds of incoming material to establish location of file folder
Gather materials to be filed from Departments and employees
Maintain and arrange file room
Maintain day-by-day productivity log of file deliveries and etc.
Interact with employees throughout office and across other offices
Copy, scan and fax, hand out reports and memos
Sort material in accordance with filing system used
Collect materials to be filed from company and staff
Scan documents to upload to the claims systems
Place essential papers and materials in files
Help other office workers
Data entry accuracy
Cross reference system payments for status in payments system and Treasury systems
Lifting and moving files within the office as needed
Working hours: 8:00 AM - 5:00 PM
Possess written and verbal communication skills.
Must be intermediate to proficient with computer skills (previous challenges, please attach any test to provide skill level in Microsoft word/excel and/or computer skills)
Organized is a must
Prioritizing is a must
Intermediate to advanced computer skills including: word processing, spreadsheet, and basic presentation or database applications
Multi-tasking in a high volume work environment
Detail oriented is highly needed
Critical Thinking is a must
Must have Problem solving skills
Up to 2 years administrative assistant experience with accounts receivable knowledge
Also requires knowledge of office procedures and company policies and procedures
HS Diploma or equivalent
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