Administrative Assistant/Office Manager
A building services company in the Airpark area of Gaithersburg is seeking a reliable and detail-oriented Administrative professional that will act as Office Manager for a small team. This role will be temporary to hire and become permanent for someone that is the right fit. The company has a small office team but contracts many individuals, so must employees are in the field. The individual will open up office and close it (hours M-F, 8 am to 5 pm), so it's important someone be punctual and responsible. This is a great opportunity for someone who excels at wearing multiple hats and considers themselves a jack-of-all-trades!
Reliable transportation is important due to bus operations being limited during COVID-19
This position will pay in a range of $17-24/hr based on administrative experience and skill set.
Hours: Monday- Friday 8 am to 5 pm
- Opening office and locking up in evening
- Handle tasks like copying, filing, faxing and data entry
- Pull Certificates of Insurance
- Manage contractor files
- Payroll duties (data entry, ensuring time entered, etc.)
- Enter in project invoices in system, ensuring accuracy of information
- Assign invoices to the correct project codes
- Print Checks
- Monitor bank accounts
- Handle bank transfers
Working hours: 8:00 AM - 5:00 PM
- Attention to detail
- Mature attitude
- Able to work independently, without supervision
- Ability to anticipate needs of others and be proactive
- Computer Skills
- Microsoft Office Proficiency (Intermediate to Advanced)
- Ability to work in new systems
- Typing skills
- Familiarity with AIA billing a major plus
- Construction industry experience a major plus
Please apply here and if you would like to follow up, share your resume with Alexa at email@example.com. This position is hiring immediately!
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