Administrative Assistant/Office Manager

  • location: Gaithersburg, MD
  • type: Temp to Perm
  • salary: $17 - $24 per hour
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job description

Administrative Assistant/Office Manager

A building services company in the Airpark area of Gaithersburg is seeking a reliable and detail-oriented Administrative professional that will act as Office Manager for a small team. This role will be temporary to hire and become permanent for someone that is the right fit. The company has a small office team but contracts many individuals, so must employees are in the field. The individual will open up office and close it (hours M-F, 8 am to 5 pm), so it's important someone be punctual and responsible. This is a great opportunity for someone who excels at wearing multiple hats and considers themselves a jack-of-all-trades!

Reliable transportation is important due to bus operations being limited during COVID-19
This position will pay in a range of $17-24/hr based on administrative experience and skill set.
Hours: Monday- Friday 8 am to 5 pm

Responsibilities:
Administrative Duties:
- Opening office and locking up in evening
- Handle tasks like copying, filing, faxing and data entry
- Pull Certificates of Insurance
- Manage contractor files
- Payroll duties (data entry, ensuring time entered, etc.)

Billing Tasks
- Enter in project invoices in system, ensuring accuracy of information
- Assign invoices to the correct project codes
- Print Checks
- Monitor bank accounts
- Handle bank transfers

Working hours: 8:00 AM - 5:00 PM

Skills:
- Attention to detail
- Punctuation
- Mature attitude
- Able to work independently, without supervision
- Ability to anticipate needs of others and be proactive

Education:
High School

Experience:
Experienced

Qualifications:
- Computer Skills
- Microsoft Office Proficiency (Intermediate to Advanced)
- Ability to work in new systems
- Typing skills
- Familiarity with AIA billing a major plus
- Construction industry experience a major plus


Please apply here and if you would like to follow up, share your resume with Alexa at alexa.brockmann@randstadusa.com. This position is hiring immediately!

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.
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