Administrative Assistant (Executive)

  • location: Annapolis, MD
  • type: Permanent
  • salary: $50,000 - $65,000 per year
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job description

Administrative Assistant (Executive)

Randstad is seeking a service-oriented executive administrative assistant who can multi-task to handle a combination of business, administrative, and personal support functions. The ability to function effectively in an environment that alternates between professional and personal duties is essential for this position. The ideal candidate is a highly intelligent, resourceful individual with exceptional communication skills and organizational ability. Also have the ability to work both in person and remotely as well as have the willingness and flexibility to meet the challenges required of rapidly growing businesses.

An office is maintained in Downtown Annapolis and at the executive’s home in Arnold. Due to frequent travels the candidate must be willing to split time between both offices and will have many opportunities to work remotely (from home or anywhere).

Must be able to collaborate and communicate with offsite team members. Via project management software, email, phone, etc.


Responsibilities:
??? Work closely with executive and his team to support all business activities (industries include finance, advertising, and publishing)
??? Manage schedule (professional and personal) via google calendar.
??? Coordinate, prioritize and speak directly with vendors, clients, employees and other staff regarding needs of executive
??? Collaborative work with Operations Manager in order to help manage ongoing projects and deadlines.
??? Schedule and manage travel arrangements (frequent)
??? Produce and manage correspondence, contracts, proposals, invoices etc.
??? Light bookkeeping (data entry, and ability to coordinate with offsite part time bookkeeper)
??? Contribute to the success of our team and our clients through dedication to creating value, working collaboratively, and having a positive attitude

Working hours: 8:00 AM - 5:00 PM

Skills:
To manage, coordinate and organize the executive's professional work and personal tasks in order to make him more productive and the business more efficient. And to collaborate and work alongside the existing team to assist and help organize current projects in both businesses.

Education:
Bachelors

Experience:
Executive

Qualifications:
??? Previous experience required, a collegiate degree is a plus but not required
??? Excellent written and verbal skills
??? Strong computer, internet and technology skills
??? Strong attention to detail. Self-motivated with respect for deadlines/cost management
??? Ability to multi-task and manage schedules
??? Proactive, problem solving and positive mindset and attitude
??? Highly organized


"Are you a planning, communication, and customer service expert? We are looking for a polished/personable and professional Executive Administrative Assistant for our client in Annapolis, MD. The ideal candidate has 3-5 years experience assisting C-Level Executives with meetings, agendas, communications, travel and special projects. We are looking for a multi-tasker who thrives in a fast paced environment.
Email your resume to jennifer.anderson@randstadusa.com
"

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

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