Project Coordinator

  • location: Chicago, IL
  • type: Contract

job description

Project Coordinator

Role: Project Coordinator II

Duration: 3 Months

Location: Chicago,Illinois


  • Coordinate and track progress and implementation of projects.
  • Ensure deadlines are met, resolve scheduling issues, and track personnel.
  • Keep informed of project progress and prepare reports for customers, management, and vendors.
  • Performs general tasks and completes routine assignments.
  • Receives assistance in the completion of more complex assignments.
  • Developing proficiency within discipline.
  • Typically requires one to three years of related experience.
  • Work with Program Manager to plan and launch a fundraising event that includes an executive reception and golf outing.
  • In addition to event registration and logistics will work with contracted .
  • Event Planners in managing all event details such as décor, catering, entertainment, transportation, invitee list, special guests, equipment, promotional material etc.
  • In addition to event planning support for other recognition programs at United that include Milestone Anniversaries, Perfect Attendance and Retirement processing.
Some duties include:

  • Communicating with sponsors, executives, participants and volunteers via both phone and email.
  • Proactively seek missing registration details from guests.
  • Provide feedback and periodic reports to stakeholders.
  • Proactively handle issues and troubleshoot any emerging problems during the planning process and on the event day
  • Additional responsibilities could include supporting recognition programs at United.

  • Strong communication skills (oral and written)
  • Experience with Outlook and Excel
  • Learn and use Trust Events registration tool that includes reporting
  • Some event coordinating experience
  • Excellent time management and communication skills
  • Offsite event happening July 30-31 in Chicago.
  • Employee needs to be able to get to/from the event.
  • Some expenses may be reimbursed for travel to/from the event.
  • Ideally candidate will have their own transportation to help with carrying items to/from the events.

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