Admin Asst.

  • location: San Jose, CA
  • type: Contract
  • salary: $25 - $35 per hour
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job description

Admin Asst.

job summary:
In this role, you will provide support for calendaring, travel, expenses, along with management and oversight of special projects, as needed to two Senior Directors and their Staff on the Global Corporate Marketing & Branding Team. To perform these tasks effectively, you will be expected to become familiar with the products, people, and organizational dynamics within the Sales organization. You will be expected to understand how to handle, with a great degree of independence, incoming asks for time, meetings, resources and other needs from the Senior Directors and members of their team. You will be responsible for determining when to refer matters to others, and to whom they should be referred. You will be responsible for following up to ensure proper disposition, and make sure nothing falls through the cracks. You will become a core member of the Senior Director's team, attending regular staff meetings and all team meetings.

 
location: San Jose, California
job type: Contract
salary: $25 - 35 per hour
work hours: 8 to 5
education: Associates
 
responsibilities:
- Calendar Management: Manage Director's calendars by prioritizing schedules and meetings. For example, may decide who gets on principal's calendar, which meetings are attended, and who can attend in his place.

? Meeting Planning and Organizations: Assist Directors in planning and organizing meetings by taking responsibility for assembling the agenda, location, meeting technology (WebEx, TP) based upon participant needs, and all other meeting logistics. May further prepare meeting briefing documents by taking and disseminating notes and formulating post meeting action item lists.

? Correspondence/Approvals: Support Directors by acting as proxy for communications and approvals as authorized. Answers general questions as necessary and refers (filters) routine matters to appropriate parties and follows up to ensure proper disposition.

? Special Projects: Provides analytical support to assist Executive on special projects. Researches issues, analyzes problems, compiles data, and prepares reports.

 
qualifications:
- Strong Initiative, self-motivation, self-discipline and a determination to reach goals and objectives.

- An ability to support multiple directors.

- An ability to work independently but also as part of a team, supporting the Industries platforms services organization.

- Highly organized with excellent follow-through.

- Action oriented.

- Strong written, oral, and interpersonal skills.

- Ability to build relationships with peers.

 
skills: - Strong written, oral, and interpersonal skills.

- Ability to build relationships with peers.


Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.

We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

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