IT Project Coordinator III

  • location: Chicago, IL
  • type: Contract
easy apply

job description

IT Project Coordinator III

job summary:
Role:IT Project Coordinator III

Duration:12 Months

Location:Chicago,Illinois

Description:

Coordinate and track progress and implementation of IT projects. Ensure deadlines are met, resolve scheduling issues, and track personnel. Keep informed of project progress and prepare reports for customers, management, and vendors. Performs complex tasks and completes assignments with little or no assistance. Fully proficient in discipline. Works under limited supervision with latitude for independent judgment.

Key Duties, Responsibilities, and Activities:

- Ensure proper capital forecasting for all projects in portfolio

- Meet with Infrastructure PMs to ensure proper forecasting of infra needs

- Present to IT PM the forecast to be made and seek approval

- Submit capital forecasts for all projects in portfolio

- Ensure all funding requests for portfolio are tracked (seed funding, primary funding, supplemental funding)

- For some projects (time and need dependent), manage the project budget

- Manage individual team to their estimates. This is driving the detailed budget / actual / forecast per project. Report to the IT PM all findings

- Review all time entries (for completeness and reasonableness)

- Weekly review of trends (based on time reporting)

- Review OBIEE Financial reports to compare Actuals to ensure they are as expected

- Identify anomalies, Report anomalies to the IT PM, Track down, with Finance, any anomalies to have them corrected

- Create weekly status reports for Key Initiatives (that they are involved with)

- Create other exec presentations, as needed

- Ensure process compliance of all projects

- Tool Administration (PWA, Confluence, TFS, Jira, ...)

- Resource Onboarding

- Finding meeting rooms

- Setting up meetings

- Meeting minutes

Education:

Required: Bachelor's Degree, in a technical or scientific field or equivalent experience, education or training.

Experience:

- 4-6 years of experience in IT

- 2-3 or more years direct work experience in a project coordination capacity for Application Development projects

- Project coordination experience for multiple medium-large projects required

- Experience in a big matrixed env - Fortune 500 companies required

- Advanced Excel, MS project, Powerpoint experience required

- Financial tools experience a plus

- Previous airline or travel industry experience a big plus.

Behavioral Competencies:

- Adaptability -Maintaining effectiveness when experiencing major changes in work tasks or the work environment.

- Follow-Up - Monitoring the results of assignments, or projects, considering the skills and experience of the individual and the characteristics of the work.

- Presentation - Presenting ideas effectively to individuals or groups in a way that is suited to the characteristics and needs of the audience.

- Initiating Action - Taking prompt action to accomplish objectives; taking action to achieve goals beyond what is required; being proactive.

- Managing Work (includes Time Management) - Effectively managing one's time and resources to ensure that work is completed efficiently.

- Continuous Learning - Actively identifying new areas for learning; using newly gained knowledge on the job and learning through their application

- Negotiation - Effectively exploring alternatives and positions to reach outcomes that gain the support and acceptance of all parties.

- Quality Orientation - Showing concern for all aspects of the job; accurately checking processes and tasks.

*** A face to face interview will be required for the second round. Manager is not open to Skype interviews for this role. Please ensure submitted candidate can commit to a face to face interview at Willis Tower ***

*** Candidates must have strong experience with MS Excel, MS Project and MS PowerPoint. Please ensure these skills are included and explained in the resume

 
location: Chicago, Illinois
job type: Contract
work hours: 8am to 6pm
education: Bachelors
 
responsibilities:
Key Duties, Responsibilities, and Activities:

- Ensure proper capital forecasting for all projects in portfolio

- Meet with Infrastructure PMs to ensure proper forecasting of infra needs

- Present to IT PM the forecast to be made and seek approval

- Submit capital forecasts for all projects in portfolio

- Ensure all funding requests for portfolio are tracked (seed funding, primary funding, supplemental funding)

- For some projects (time and need dependent), manage the project budget

- Manage individual team to their estimates. This is driving the detailed budget / actual / forecast per project. Report to the IT PM all findings

- Review all time entries (for completeness and reasonableness)

- Weekly review of trends (based on time reporting)

- Review OBIEE Financial reports to compare Actuals to ensure they are as expected

- Identify anomalies, Report anomalies to the IT PM, Track down, with Finance, any anomalies to have them corrected

- Create weekly status reports for Key Initiatives (that they are involved with)

- Create other exec presentations, as needed

- Ensure process compliance of all projects

- Tool Administration (PWA, Confluence, TFS, Jira, ...)

- Resource Onboarding

- Finding meeting rooms

- Setting up meetings

 
qualifications:
Education:

Required: Bachelor's Degree, in a technical or scientific field or equivalent experience, education or training.

Experience:

- 4-6 years of experience in IT

- 2-3 or more years direct work experience in a project coordination capacity for Application Development projects

- Project coordination experience for multiple medium-large projects required

- Experience in a big matrixed env - Fortune 500 companies required

- Advanced Excel, MS project, Powerpoint experience required

- Financial tools experience a plus

- Previous airline or travel industry experience a big plus.

 
skills: Education:

Required: Bachelor's Degree, in a technical or scientific field or equivalent experience, education or training.

Experience:

- 4-6 years of experience in IT

- 2-3 or more years direct work experience in a project coordination capacity for Application Development projects

- Project coordination experience for multiple medium-large projects required

- Experience in a big matrixed env - Fortune 500 companies required

- Advanced Excel, MS project, Powerpoint experience required

- Financial tools experience a plus

- Previous airline or travel industry experience a big plus.


Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

easy apply

get jobs in your inbox.

sign up
{{returnMsg}}

related jobs

    Associate Project Manager

  • location: Chicago, IL
  • job type: Contract
  • salary: $35,000 - $38,000 per hour
  • date posted: 3/1/2018