Facilities Coordinator

  • location: San Francisco, CA
  • type: Contract
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job description

Facilities Coordinator

job summary:
We have a 3 month contract opportunity for a Facilities Coordinator in San Francisco, CA.

Job Duties:

Manages the Bay Area Op Unit (Multiple sites) Reception and facility operations in a way that balances cost efficiency with a high level of customer service. Has a strong customer orientation to work in a highly transactional, service delivery capacity to support approximately 1,000 employees.

Supports the success of a high-performing shared services organization by helping to champion and drive the long-term vision. Helps foster an environment in which continuous improvement in business processes and services is welcomed and recognized. Participates in programs and using tools in support of building a

high performance culture via the assigned processes (e.g. performance measurement, people development, customer relationship management, etc.).

Facilities Planning

- Reviews, monitors, enhances, documents and communicates all operational and facility related functions of the Shared Services Center sites to staff, contractors, vendors and other customers

- Oversees the scheduling, maintenance, and monitoring of all heating, ventilating, air conditioning, water, electric, plumbing and other systems to ensure efficient operation.

- Places emphasis on identification of back-up or alternative systems for common building support systems (i.e. emergency action plan, emergency response, disaster recovery,

etc)

- Plans and manages introduction of new processes, procedures or technologies for facility operations

- Remains up-to-date on changes within the organization that affect how Facilities provides services to the organization, e.g., changes in structure, personnel or

processes and procedures

- Oversees Facilities expenses to minimize waste and reduce cost of service

- Coordinates resources to stay aligned with annual operating budget and long range business plans

Management

- Supervises Facilities staff, including receptionists, contractors and vendors

- Acts as primary point of contact for all complaints, , requests for services, etc from staff to property management or other facility related contractors and vendors

- Acts as primary point of contact for facility operation requests eg. conference room scheduling, configuration, special event planning and execution facility service contracts.

- Manages daily operations the reception area in the Shared Services Center

- Works with Operations Lead to define performance goals for Facilities function and employees

- Ensures compliance with operating policies procedures necessary to support Facilities for the Shared Services Center

- Identifies and implements process improvements to continuously improve facility operations

 
location: San Francisco, California
job type: Contract
work hours: 8am to 5pm
education: High School
 
responsibilities:
Required Skills:

*Managing and facilitating leased building activities

*Vendor contracts and relationships

*Real Estate management experience a PLUS

*Experience is supervisory or middle management position as typically acquired in 2 to 3 years, preferably in a service delivery environment Required

*Management of reception and facilities functions desired Preferred

*Experience with a start-up organization is a plus Preferred

Develop People

- Responsible for selecting, developing, and managing performance of direct reports and facility vendors; providing prompt and objective coaching and counseling; and

coordinating, planning, and assigning work for staff

- Works with Operations Lead to ensure training and people development needs are being met

- Evaluates performance of direct reports and provides regular and effective performance feedback

Leadership

- Identifies and acts upon ways to improve work processes, enhance quality, productivity, and facility services

- Demonstrates a willingness to challenge existing practices and act as a change agent by sponsoring continuous improvement initiatives

- Fosters a process based culture by performing the following organizational processes: communication, client relationship management, performance management, performance measurement, knowledge management, people development

- Works with the Operations Lead to understand client requirements for facilities operations

- Establishes and maintains strong relationships with Leads and employees to be aware of changes in the organization so that service can be adjusted accordingly and expectations met

Education:

HS Diploma Required

Associate's Preferred

Bachelor's Preferred

 
qualifications:
Required Skills:

*Managing and facilitating leased building activities

*Vendor contracts and relationships

*Real Estate management experience a PLUS

*Experience is supervisory or middle management position as typically acquired in 2 to 3 years, preferably in a service delivery environment Required

*Management of reception and facilities functions desired Preferred

*Experience with a start-up organization is a plus Preferred

Develop People

- Responsible for selecting, developing, and managing performance of direct reports and facility vendors; providing prompt and objective coaching and counseling; and

coordinating, planning, and assigning work for staff

- Works with Operations Lead to ensure training and people development needs are being met

- Evaluates performance of direct reports and provides regular and effective performance feedback

Leadership

- Identifies and acts upon ways to improve work processes, enhance quality, productivity, and facility services

- Demonstrates a willingness to challenge existing practices and act as a change agent by sponsoring continuous improvement initiatives

- Fosters a process based culture by performing the following organizational processes: communication, client relationship management, performance management, performance measurement, knowledge management, people development

- Works with the Operations Lead to understand client requirements for facilities operations

- Establishes and maintains strong relationships with Leads and employees to be aware of changes in the organization so that service can be adjusted accordingly and expectations met

Education:

HS Diploma Required

Associate's Preferred

Bachelor's Preferred

 
skills: Required Skills:

*Managing and facilitating leased building activities

*Vendor contracts and relationships

*Real Estate management experience a PLUS

*Experience is supervisory or middle management position as typically acquired in 2 to 3 years, preferably in a service delivery environment Required

*Management of reception and facilities functions desired Preferred

*Experience with a start-up organization is a plus Preferred

Develop People

- Responsible for selecting, developing, and managing performance of direct reports and facility vendors; providing prompt and objective coaching and counseling; and

coordinating, planning, and assigning work for staff

- Works with Operations Lead to ensure training and people development needs are being met

- Evaluates performance of direct reports and provides regular and effective performance feedback

Leadership

- Identifies and acts upon ways to improve work processes, enhance quality, productivity, and facility services

- Demonstrates a willingness to challenge existing practices and act as a change agent by sponsoring continuous improvement initiatives

- Fosters a process based culture by performing the following organizational processes: communication, client relationship management, performance management, performance measurement, knowledge management, people development

- Works with the Operations Lead to understand client requirements for facilities operations

- Establishes and maintains strong relationships with Leads and employees to be aware of changes in the organization so that service can be adjusted accordingly and expectations met

Education:

HS Diploma Required

Associate's Preferred

Bachelor's Preferred


Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.

We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

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